Issue - meetings

1.    That the procurement of early stage archaeological evaluation (trial trenching) and brief be approved, as set out at Appendix B of report CAB3373(R).

2.    That a 70% quality to 30% commercial evaluation model be agreed as a derogation from the council’s Contract Procedure Rules (paragraph 29) in order to ensure the winning bidder has the required expertise to undertake this specialist area of work.

3.    That expenditure of £350,000 from the remaining £352,000 of Central Winchester Regeneration project budget be approved.

4.    That authority be delegated to the Strategic Director with responsibility for the Central Winchester Regeneration project to finalise documentation for the procurement process, to progress such procurement in accordance with the Public Contract Regulations 2015 (PCR20150) and the council’s Contract Procedure Rules (CPR’s) and to award and enter into the contract for archaeological evaluation (trial trenching) in consultation with the Service Lead Legal (interim).

Councillor Tod introduced the report and highlighted the detailed information contained therein.

The Head of Programme (CWR) provided an update on discussions regarding the former Friarsgate surgery.  The planning application had been paused to allow further consideration of possible archaeology works and the possibilities of including educational opportunities alongside.  Various options would be explored and a report submitted to a future committee meeting for decision.

The Head of Programme responded to members’ questions on the report, including advising that if the trial trenching found anything of significance this would not automatically result in a further extensive dig as further discussions would be involved.

The Committee agreed to the following for the reasons outlined above and set out in the report.

RESOLVED:

1.              That the procurement of early stage archaeological evaluation (trial trenching) and brief be approved, as set out at Appendix B of report CAB3373(R).

2.              That a 70% quality to 30% commercial evaluation model be agreed as a derogation from the council’s Contract Procedure Rules (paragraph 29) in order to ensure the winning bidder has the required expertise to undertake this specialist area of work.

3.              That expenditure of £350,000 from the remaining £352,000 of Central Winchester Regeneration project budget be approved.

4.              That authority be delegated to the Strategic Director with responsibility for the Central Winchester Regeneration project to finalise documentation for the procurement process, to progress such procurement in accordance with the Public Contract Regulations 2015 (PCR20150) and the council’s Contract Procedure Rules (CPR’s) and to award and enter into the contract for archaeological evaluation (trial trenching) in consultation with the Service Lead Legal (interim).