Issue - meetings

1.            That total expenditure of £725,000 required for the remaining three phases of repair works to the river bank at The Weirs, Winchester and as detailed in paragraph 2.2 be approved.

2.            That approval is delegated to the Corporate Head of Regulatory Services to carry out an open tender procurement process and to appoint a Contractor to carry out the repair works to the river bank at the Weirs Winchester.

3.            That it is agreed to vary Contract Procedure Rule 29.1 re Tender Evaluation which provides for a 60:40 ratio for cost and quality so that the quality requirement for this procurement is increased to 60% and cost reduced to 40%.

Councillor Murphy introduced the report and emphasised the importance of the repair works.

At the invitation of the Leader, Councillor Pearson addressed Cabinet and in summary expressed concern about the possible impact of the repair works on City Mill.

The Special Maintenance Manager confirmed that the repairs would not result in any more water passing through the main channel towards City Mill.  In addition, National Trust had spent approximately £0.25m on repairs to the Mill which had improved its structural integrity.

One Cabinet Member expressed some concern that the expenditure was not included in the annual Council budget approved in February 2019.  It was confirmed that various alternative funding sources had been investigated but these were primarily offered for flood defence measures, rather than repairs.  However, the County Council had provided funding as highway authority as detailed in the report.

Cabinet agreed to the following for the reasons set out above and outlined in the Report.

RESOLVED:

1.         That total expenditure of £725,000 required for the remaining three phases of repair works to the river bank at The Weirs, Winchester and as detailed in paragraph 2.2 of the report be approved.

2.         That approval is delegated to the Corporate Head of Regulatory Services to carry out an open tender procurement process and to appoint a Contractor to carry out the repair works to the river bank at the Weirs Winchester.

3.         That it is agreed to vary Contract Procedure Rule 29.1 re Tender Evaluation which provides for a 60:40 ratio for cost and quality so that the quality requirement for this procurement is increased to 60% and cost reduced to 40%.