Issue - meetings

1.            That the procurement and award of a cleaning contract to YBC Cleaning Services Ltd for an initial term of 3 years with an option to renew for up to 5 years be approved.

2.            That the Strategic Director: Services  be  authorised to enter into all necessary agreements with YBC cleaning services to provide a building cleaning service within the common and communal areas of the councils housing stock.

3.            That the Service Lead – Legal execute and enter into all necessary agreements.

Councillor Learney introduced the report and noted that the contract for cleaning of communal areas in the Council’s housing stock was due to be awarded to YBC Cleaning Services Ltd for a period of 3 years (with the option of a 2 year extension). 

At the invitation of the Leader, representatives of TACT addressed Cabinet and highlighted some areas of concern at several of the housing schemes in respect of missed fortnightly cleans.  It was agreed that this would continue to be monitored, particularly as tenants paid for this service via service charges.

In response, the Corporate Head of Housing (Interim) advised that she had recently met with TACT representatives to discuss this matter.  It was noted that the new contract commenced in mid May 2019 and that the contract and performance levels are being robustly monitored.  Officers were confident that improvements with the cleaning service will be seen over the next month. Cabinet were reminded of the break clauses in place on the contract if this failed to be delivered.  Tenants were encouraged to report any further problems if they remained dissatisfied with the service.

Cabinet agreed to the following for the reasons set out above and outlined in the Report.

RESOLVED:

1.         That the procurement and award of a cleaning contract to YBC Cleaning Services Ltd for an initial term of 3 years with an option to renew for up to 5 years be approved.

2.         That the Strategic Director: Services  be  authorised to enter into all necessary agreements with YBC cleaning services to provide a building cleaning service within the common and communal areas of the councils housing stock.

3.         That the Service Lead: Legal execute and enter into all necessary agreements.