Issue - meetings

That the contents of the minute extract from Winchester Town Forum held 23 January 2020 be noted and the recommendations for Cabinet therein be agreed as set out below:

a)              The North Walls Pavilion Project be included within the Capital Programme for 2020/21and that Council procures the construction of the replacement pavilion at North Walls Recreation Ground in accordance with the design and specification brought forward by the Pavilion Project Group and approve expenditure up to £800,000.

b)              The proposal to release Town CIL funding to support the £295,000 contribution to the project costs be approved.

c)              The Corporate Head of Asset Management be authorised to seek tenders for the construction of the North Walls Pavilion in accordance with the specification prepared by the Pavilion Project group and the Council’s Contract Procedure rules.

Cabinet noted that the above report had not been made available within the statutory deadline.  The Leader agreed to accept the item onto the agenda as matters requiring urgent consideration in order that the decision on funding for the North Walls pavilion could be made without delay.

Councillor Learney introduced the report and stated that the Town Forum was very supportive of the pavilion project.  Cabinet noted that the Town Forum recommendations should be amended to clarify that it referred to Town CIL funding.

Councillor Learney responded to questions regarding likely future use of the pavilion and confirmed that if the cost of construction exceeded £800,000, the proposals and options as set out in report WTF278 would be revisited.

Cabinet agreed to the following for the reasons set out above and outlined in the report.

RESOLVED:

            That the recommendations of the Town Forum be agreed, as set out below:

1.         That the North Walls Pavilion Project be included within the Capital Programme for 2020/21and that Council procures the construction of the replacement pavilion at North Walls Recreation Ground in accordance with the design and specification brought forward by the Pavilion Project Group and approve expenditure up to £800,000.

2.         That the proposal to release Town Forum CIL funding to support the £295,000 contribution to the project costs be approved.

3.         That the Corporate Head of Asset Management be authorised to seek tenders for the construction of the North Walls Pavilion in accordance with the specification prepared by the Pavilion Project group and the Council’s Contract Procedure rules.