Issue - meetings

1.            That an exemption to contract procedure rules (CPR) be approved in accordance with paragraph 41 of the CPR in the council’s constitution. 

2.            That an extension of the existing waste contract with BIFFA until 31^st January 2021 be approved due to supply chain delays in provision of new vehicles due to Covid 19.

3.            That authority be delegated to the Strategic Director (Services), in consultation with the Cabinet Member for Service Quality and Transformation and the Service Lead – Legal, to negotiate, prepare and enter into final documentation to complete the extension and later commencement date of the new contract.

4.            That £150,000 of the savings resulting from this decision be used to further support the implementation of the improved Garden Waste service.

Councillor Tod introduced the report and explained that the extension to the contract was required due to the delay in delivery of new vehicles required under the contract which had been caused by the impact of COVID-19.

At the invitation of the Leader, Councillors Read, Pearson and Horrill addressed Cabinet as summarised briefly below.

Councillor Read

Highlighted that the Cabinet had considered a report regarding charging for garden waste collection at its previous meeting on 9 July 2020 and queried why the £150k savings had not been included within this earlier report.

Councillor Pearson

Referenced paragraph 2.2 of the report and requested further details about how the £150k would be allocated.

Councillor Horrill

Suggested that it would be preferable for the £150k savings to be included within the wider review of the Council budget due to the impact of COVID-19 rather than allocated to the garden waste service.

Councillors Tod and Cutler responded to comments made, including highlighting that the previous report to Cabinet on 9 July (report CAB3234 refers) had stated that expenditure would be required on marketing and other associated costs of introducing garden waste charges to achieve the required take up of the service.  A reserve of £250k had been allocated for this purpose and the £150k savings would be utilised to reduce this.

Cabinet agreed the following for the reasons set out above and outlined in the report.

RESOLVED:

1.             That an exemption to contract procedure rules (CPR) be approved in accordance with paragraph 41 of the CPR in the council’s constitution. 

2.             That an extension of the existing waste contract with BIFFA until 31^st January 2021 be approved due to supply chain delays in provision of new vehicles due to Covid 19.

3.             That authority be delegated to the Strategic Director (Services), in consultation with the Cabinet Member for Service Quality and Transformation and the Service Lead – Legal, to negotiate, prepare and enter into final documentation to complete the extension and later commencement date of the new contract.

4.             That £150,000 of the savings resulting from this decision be used to further support the implementation of the improved Garden Waste service.