Agenda and decisions

Wednesday, 19th June, 2019 9.30 am

Venue: King Charles Hall, Winchester Guildhall

Contact: Nancy Graham, Senior Democratic Services Officer  Tel: 01962 848 235, Email:

No. Item



To record the names of apologies given.



Membership of Cabinet Committees etc.

To give consideration to the approval of alternative arrangements for appointments to bodies set up by Cabinet or external bodies, or the making or terminating of such appointments.



Disclosure of Interests

To receive any disclosure of interests from Members and Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.



To note any request from Councillors to make representations on an agenda item under Council Procedure Rule 35

Note: Councillors wishing to speak about a particular agenda item are requested to advise the Democratic Services Officer before the meeting.  Councillors will normally be invited by the Chairman to speak during the appropriate item (after the Portfolio Holder’s introduction, questions from Cabinet Members and public participation).



Minutes of the previous meeting held on 16 May 2019 and special meeting held on 5 June 2019. pdf icon PDF 159 KB

Additional documents:


Public Participation

– to note the names of members of the public wishing to speak on general matters affecting the District or on agenda items (in the case of the latter, representations will normally be received at the time of the agenda item, after the Portfolio Holder’s introduction and any questions from Cabinet Members).


Leader and Portfolio Holders' Announcements


Environmental Services Contract - Procurement Process pdf icon PDF 90 KB

Additional documents:


1.            That Cabinet approves the key terms to be included in the tender of the waste collection contract as set out in this Report (and further detailed in Appendix 3 to the report) and notes the timetable for the tendering process.


2.            That Cabinet approves the proposed procurement route of Competitive Procedure with Negotiation and the tender evaluation based on 50% price, 50% quality scoring criteria and the use of the quality evaluation process set out in Exempt Appendix 4.


3.            That the arrangements for (i) priced options in respect of a food waste collection service and (ii) the mobilisation of the contract extension, be noted.


Repairs to the Weirs adjacent to the River Itchen, Winchester pdf icon PDF 98 KB

Additional documents:


1.            That total expenditure of £725,000 required for the remaining three phases of repair works to the river bank at The Weirs, Winchester and as detailed in paragraph 2.2 be approved.


2.            That approval is delegated to the Corporate Head of Regulatory Services to carry out an open tender procurement process and to appoint a Contractor to carry out the repair works to the river bank at the Weirs Winchester.


3.            That it is agreed to vary Contract Procedure Rule 29.1 re Tender Evaluation which provides for a 60:40 ratio for cost and quality so that the quality requirement for this procurement is increased to 60% and cost reduced to 40%.


Local Plan 2036 - Update pdf icon PDF 132 KB


To note progress with the preparation of Local Plan 2036.



Approval of 2019 Strategic Housing and Employment Land Availability Assessment (SHELAA) for publication pdf icon PDF 106 KB

Additional documents:


1.            That the Strategic Housing and Employment Land Availability Assessment (SHELAA) attached at Appendix 1 be agreed and published as part of the evidence base for the Local Plan 2036.


2.            That authority be granted to the Strategic Planning Manager, in consultation with the Portfolio Holder for the Built Environment, to make any necessary edits and minor alterations prior to the publication of the SHELAA.


To note the future items for consideration by Cabinet as shown on the July 2019 Forward Plan. pdf icon PDF 112 KB



To consider whether in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.


(i)            To pass a resolution that the public be excluded from the meeting during the consideration of the following items of business because it is likely that, if members of the public were present, there would be disclosure to them of ‘exempt information’ as defined by Section 100 (I) and Schedule 12A to the Local Government Act 1972.


Environmental Services Contract - Procurement Process (exempt appendices)


Cabinet on Wednesday, 19th June, 2019, 9.30 am{sidenav}{content}