Agenda and decisions

Cabinet
Wednesday, 17th July, 2019 9.30 am

Venue: Walton Suite, Winchester Guildhall

Contact: Nancy Graham, Senior Democratic Services Officer  Tel: 01962 848 235, Email:  ngraham@winchester.gov.uk

Items
No. Item

1.

Apologies

To record the names of apologies given.

 

2.

Membership of Cabinet bodies etc.

To give consideration to the approval of alternative arrangements for appointments to bodies set up by Cabinet or external bodies, or the making or terminating of such appointments.

 

3.

Disclosure of Interests

To receive any disclosure of interests from Members and Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.

 

4.

To note any request from Councillors to make representations on an agenda item under Council Procedure Rule 35

Note: Councillors wishing to speak about a particular agenda item are requested to advise the Democratic Services Officer before the meeting.  Councillors will normally be invited by the Chairman to speak during the appropriate item (after the Portfolio Holder’s introduction, questions from Cabinet Members and public participation).

 

5.

Minute of the previous meeting held on 19 June 2019 pdf icon PDF 157 KB

6.

Public Participation

– to note the names of members of the public wishing to speak on general matters affecting the District or on agenda items (in the case of the latter, representations will normally be received at the time of the agenda item, after the Portfolio Holder’s introduction and any questions from Cabinet Members).

7.

Leader and Cabinet Members' Announcements

8.

Medium Term Financial Challenge pdf icon PDF 609 KB

Decision:

That the budget options be approved to be presented to an Autumn meeting for consideration.

9.

Q4 Financial and Performance Monitoring pdf icon PDF 1 MB

Additional documents:

Decision:

1.         That the progress achieved during the final quarter of 2018/19 be noted and the contents of the report be endorsed.

 

2.         That the transfers to/from the Major Investment Reserve and other earmarked reserves and note the closing balances at 31 March 2019 be agreed (as set out in Appendix 2 of the Report).

 

10.

Housing Revenue Account Outturn 2018/19 pdf icon PDF 601 KB

Decision:

1.         That the HRA Outturn figures for 2018/19 be approved, as detailed in Appendices 1 and 2 of the Report.

 

2.         That the carry forward items from 2018/19 be noted and the re-forecast HRA Budget for 2019/20 as detailed in Paragraph 11.4 and Appendix 3 of the Report be approved.

 

3.         That the Housing capital programme outturn for major works and new build developments be noted, as detailed in Paragraphs 11.7 to 11.8 and Appendices 4 & 5 of the Report.

 

4.         That the funding of the 2019/20 HRA capital programme be approved, as detailed in Paragraph 11.10 and Appendix 6 of the Report.

 

5.         That the re-forecast capital programme budget of £34.46m for 2019/20 be supported, as detailed in Paragraphs 11.13 and Appendix 7 of the Report.

 

11.

Approval of Statement of Common Ground - Eastleigh Local Plan pdf icon PDF 309 KB

Decision:

1.            That the Strategic Planning Manager be authorised to sign and submit the Statement of Common Ground set out at Appendix 1 of Report CAB3174 to the Planning Inspector holding the examination of Eastleigh Local Plan.

 

2.            That authority be granted to the Strategic Planning Manager, in consultation with the Cabinet Member for the Built Environment and Wellbeing, to make any minor edits to clarify the Statement of Common Ground as attached, prior to submission to the Inspector.

 

12.

The future of the traffic management and civil parking enforcement agency agreements pdf icon PDF 234 KB

Decision:

1.            That the City Council enters into new agency agreements with Hampshire County Council in relation to the delivery of traffic management and on-street civil parking enforcement with effect from April 2020.

 

2.            That the Strategic Director of Services be delegated to finalise and enter into the agency agreement with Hampshire County Council in relation to the delivery of traffic management and on-street civil parking enforcement with effect from April 2020.

13.

Mayors for Peace pdf icon PDF 145 KB

14.

Replacement GP Surgery Update (less exempt appendices) pdf icon PDF 168 KB

Additional documents:

Decision:

1.         That the development appraisal set out in Exempt Appendix B of the Report be noted.

 

2.         That the provisionally agreed terms for the letting of the proposed new surgery set out in Exempt Appendix C of the Report be approved and the Corporate Head of Asset Management be authorised to finalise the terms of the agreement and leases.

 

3.         That the development of the Surgery is proceeded with, noting the revised financial implications as set out in Exempt Appendix D of the Report.

 

4.         That an increase to the capital budget and expenditure of £250,000 be approved.

 

5.         That the Service Lead - Legal be authorised to enter into a Building Agreement and Lease with the St Clements Doctors Practice.

 

6.         That the “Pharmacy” space is let for a Health related use; that the Strategic Director: Place be authorised to agree the use in consultation with the Cabinet Member for Housing and Assets and that the terms of any letting are agreed  by the Corporate Head of Asset Management.

 

7.         That the Corporate Head of Asset Management be authorised to seek statutory consent for any amendment to the planning consent resulting from the letting referred to in 5 above.

 

8.         That subject to approval of 5 above, the Service Lead - Legal be authorised to enter into a Building Agreement and Lease with a prospective tenant of the “Pharmacy” space and thereafter to complete the lease.

 

9.         That Architecture PLB be retained as architects and Scott White Hookins be retained as Structural engineers to develop the design of the new surgery up to RIBA Stage 4 to facilitate the tendering of the construction work and accordingly a direction to this effect be made under Contracts Procedure Rule 41.1 e and f).

 

10.       That the Corporate Head of Asset Management be authorised to appoint the consultant team required to carry the project forward in accordance with Contracts Procedure Rule 13; to include Project Manager, Cost Consultant, Structural and Mechanical and Electrical Engineers, BREEAM advisers and such other consultants as are necessary from time to time.

 

11.       That the Corporate Head of Asset Management be authorised to select the procurement procedure to be used (including the evaluation model and the selection of any frameworks if appropriate) and to seek tenders for the construction of the property taking account of appropriate advice from Cost Consultants and in compliance with Contract Procedure Rules.

 

12.       That the Corporate Head of Asset Management be authorised to accept tenders received and to appoint and award contracts to enable the works to proceed in accordance with the Contract Procedure Rules following their assessment by the Cost Consultant and subject to the tenderers being able to undertake the works in the required timescale.

 

15.

To note the future items for consideration by Cabinet as shown on the August 2019 Forward Plan. pdf icon PDF 177 KB

16.

EXEMPT BUSINESS:

To consider whether in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

(i)            To pass a resolution that the public be excluded from the meeting during the consideration of the following items of business because it is likely that, if members of the public were present, there would be disclosure to them of ‘exempt information’ as defined by Section 100 (I) and Schedule 12A to the Local Government Act 1972.

17.

Replacement GP Surgery Update (exempt appendices)

 

Cabinet on Wednesday, 17th July, 2019, 9.30 am{sidenav}{content}