Agenda, decisions and draft minutes

Additional Meeting, Cabinet - Friday, 15th November, 2019 9.30 am

Venue: Walton Suite, Winchester Guildhall

Contact: Nancy Graham, Senior Democratic Services Officer  Tel: 01962 848 235, Email:  ngraham@winchester.gov.uk

Items
No. Item

1.

Disclosure of Interests

To receive any disclosure of interests from Members and Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.

 

Minutes:

Councillor Tod declared a personal (but not prejudicial) interest in respect of the Report on the award of the Environmental Services contract, due to his role as a County Councillor.

 

2.

Minutes of the previous meeting held on 23 October 2019 pdf icon PDF 176 KB

Minutes:

RESOLVED:

 

That the minutes of the previous meeting held 23 October 2019 be approved and adopted.

 

3.

Public Participation

– to note the names of members of the public wishing to speak on general matters affecting the District or on agenda items (in the case of the latter, representations will normally be received at the time of the agenda item, after the Portfolio Holder’s introduction and any questions from Cabinet Members).

Minutes:

There were no questions asked or statements made.

 

4.

Leader and Cabinet Members' Announcements

Minutes:

The Leader announced that this additional meeting was being held during the pre-election communications restriction period due to the urgent requirement for a decision to be made without delay.

 

5.

Environmental Services - Award of Contract (less exempt appendices) pdf icon PDF 231 KB

Decision:

 

1.            That the contract for the provision of waste collection services be awarded and let from 26th September 2020 without the inclusion of a  food waste collection;

 

2.            That the contract for the provision of waste collection services be awarded to Bidder A in the sums tendered and on the terms set out in the procurement documents;

 

3.            That the Strategic Director – Services is authorised to issue notification of intention to award contracts to the bidder that received the highest score under the evaluation criteria and methodology used for the purposes of the tender evaluation and enter into the mandatory 10 day standstill period;

 

4.            That the Service Lead – Legal is authorised to finalise, prepare and enter into thecontract(s) for the provision of waste collection services to commence on 26th September 2020 to give effect to the outcome of the tender process.

 

5.            That opportunities continue to be pursued for food waste collection at the earliest practical opportunity, including evaluation of collaboration with other local authorities.

 

 

Minutes:

Councillor Cutler introduced the report setting out that the report considered the Award of Contract for the council’s waste and recycling collection service. The decision included an Award of Contract on the same basis as the existing collection service. He emphasised that Cabinet remained committed to investigating further the option to introduce a sustainable food waste collection service, once more information was available regarding Government and County Council decisions regarding recycling in general. 

 

At the invitation of the Leader, the following Councillors addressed Cabinet and raised various questions and comments, as summarised below.

 

Councillor Lumby

·         As a ward councillor, mentioned specific difficulties under the current waste contract in relation to West Meon;

·         Emphasised the importance of proper enforcement measures under a new contract arrangements;

·         Considered that the contract should be awarded to a new provider with a new approach;

·         Believed that proposals to charge for garden waste collection were regressive, risked an increase in fly-tipping and were contrary to the declaration of a climate emergency;

·         Requested that the proposals be considered by a future Scrutiny Committee.

 

Councillor Godfrey

·         Emphasised the amount of work required prior to the commencement of a new contract;

·         Queried whether the new contractor would employ staff according to the living wage accreditation;

·         Reiterated concerns regarding any proposal to charge for garden waste and specifically queried what evidence was there to justify this and requested details of possible improvements to the service.

 

Councillor Horrill

·         Queried why food waste collection had not been included as she believed it was a missed opportunity to act on the climate emergency declaration;

·         What changes would need to take place before a decision to proceed with food waste collection would eventually be taken? She believed the consultation undertaken so far on this proposal was inadequate;

·         The report mentioned that Project Integra was under review but did not set out an alternative disposal strategy or refer to other local authorities proposals regarding the collection of food waste;

·         The report lacked detailed reference to proposals for the implementation of the new contract which was potentially worrying given the recent issues following the introduction of new waste collection calendars.

 

 

Councillor Brook

·         Queried what level of CO2 reduction would be offered by the new refuse collection vehicles?  In addition, what other carbon reduction measure would be offered?

·         Would further guidance be offered on means of disposing of plastics currently not collected?  Similarly, what about offering means for collecting fabric/cloth?

·         There was no mention of educating residents on what materials could be recycled and the costs to the Council of dealing with contaminated waste due to incorrect separation.

 

Councillor Read

·         Requested information on the impact of the recent introduction of kerbside glass collection.

·         Query regarding whether existing glass collection bring sites would be retained?

·         Believed that leaving glass collection boxes out on the kerbside overnight could be dangerous in some areas.

·         General comment that refuse bins were not being returned by the operatives to their original location.

 

Councillor Gemmell

·         Query regarding the proposed length of the contract  ...  view the full minutes text for item 5.

6.

To note the future items for consideration by Cabinet as shown on the December 2019 Forward Plan. pdf icon PDF 206 KB

Minutes:

RESOLVED:

 

That the list of future items, as set out in the Forward Plan for December 2019, be noted.

 

7.

EXEMPT BUSINESS:

To consider whether in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

(i)            To pass a resolution that the public be excluded from the meeting during the consideration of the following items of business because it is likely that, if members of the public were present, there would be disclosure to them of ‘exempt information’ as defined by Section 100 (I) and Schedule 12A to the Local Government Act 1972.

Minutes:

RESOLVED:

 

1.         That in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

2.         That the public be excluded from the meeting during the consideration of the following items of business because it is likely that, if members of the public were present, there would be disclosure to them of ‘exempt information’ as defined by Section 100I and Schedule 12A to the Local Government Act 1972.

 

Minute

Number

Item

 

Description of

Exempt Information

 

##

 

 

 

Environmental Services – Award of Contract (Exempt Appendices)

)

)

)

)

)

)

 

 

Information relating to the financial or business affairs of any particular person (including the authority holding that information). (Para 3 Schedule 12A refers)

 

8.

Environmental Services - Award of Contract (exempt appendices)

Minutes:

(CAB3202)

 

Cabinet considered the contents of the exempt appendices which set out further financial and tender evaluation information regarding the award of contract (detail in exempt minute).

 

Victoria Hutchin (WYG) and Councillors Brook, Gemmell, Godfrey, Horrill, Lumby and Read remained in the room during discussion in the exempt session.

 

 

The meeting commenced at 9.30am and concluded at 11.10am (with a 15 minute adjournment)

 

 

 

Chairperson

 

 

Cabinet on Friday, 15th November, 2019, 9.30 am{sidenav}{content}