Agenda, decisions and draft minutes

To record the names of apologies given.

Apologies were received from Councillor Reach as noted above.

To receive any disclosure of interests from Councillors or Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests (DPIs), other registerable interests (ORIs) and non-registerable interests (NRIs) in accordance with the Council’s Code of Conduct.

Councillors Tod and Porter declared disclosable pecuniary interests in respect of report CL177 due to their roles as Hampshire County Councillors.  However, as there was no material conflict of interest, they remained in the room, spoke and voted under the dispensation granted on behalf of the Audit and Governance Committee to participate and vote in all matters which might have a County Council involvement.  

– to note the names of members of the public wishing to speak on general matters affecting the District or on agenda items (in the case of the latter, representations will normally be received at the time of the agenda item, after the Cabinet Member’s introduction and any questions from Cabinet Members).

NB members of the public are required to register with Democratic Services three clear working days before the meeting (contact: democracy@winchester.gov.uk or 01962 848 264). 

There were no members of the public registered to speak.

Councillor Cramoysan announced that new DEFRA statistics on fly-tipping incidents in 2024/25 showed that incidents in district were at their lowest level for 10 years.  He congratulated all Council officers involved in this progress, in addition to thanking members of the public for reporting incidents.

That Cabinet recommend to Council*:

Part 1 – Winchester District Local Plan 2020–2040 (Adoption)

1.    That the Inspector’s conclusions that the Winchester District Local Plan 2020–2040 is legally compliant and sound, subject to the recommended Main Modifications, are accepted.

2.    That the Winchester District Local Plan 2020–2040, incorporating the Inspector’s Main Modifications (as amended), Additional Modifications and associated changes to the Policies Map, proceeds to Full Council on 24 March 2026 for adoption in accordance with Regulation 26 of the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended) and Section 23(2) and (3) of the Planning and Compulsory Purchase Act 2004 (as amended).

3.    That upon adoption of the Winchester District Local Plan 2020–2040, the existing Development Plan Documents (Local Plan Part 1 – Joint Core Strategy, Local Plan Part 2 – Development Management and Site Allocations, and the Gypsy, Traveller and Travelling Showpeople Development Plan Document) are withdrawn as they will be superseded.

4.    That authority is delegated to the Corporate Head of Planning and Regulatory Services to make any non-material corrections to the Winchester District Local Plan 2020–2040, including factual updates, grammatical or formatting amendments, prior to publication in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).

That Cabinet:

Part 2 – Preparation of the Winchester District Local Plan to 2044

5.    That authority be delegated to the Strategic Director, in consultation with the Director of Legal, to:

a.    publish the Notice of Intention to commence preparation of the Local Plan to 2044 by 30 June 2026;

b.    approve and publish a revised Local Plan timetable, in consultation with the Cabinet Member for Place and Local Plan; and

c.     commission external consultancy support, where required, to assist with the preparation of the Local Plan to 2044 in line with the proposed 30-month plan-making process.

*NB recommendations to Council are not subject to call-in

Councillor Porter introduced the report which recommended that full Council approve the Local Plan 2040, emphasising the amount of public consultation that had been undertaken to date and that all contributions received throughout the process has been considered and assessed.   The Inspector had concluded that with the main modifications, the local plan was sound and legally compliant.  The report also set out proposals to start the preparation of the next Local Plan until 2044.  A number of minor amendments to report CL177 were required with an amended version of the report to be prepared for Full Council.

Councillor Porter advised that the report had been considered by Scrutiny Committee on 17 March and the draft minutes of that meeting had been circulated to all members present. 

Councillor Tod further advised that the composite Local Plan (appendix 3 to CL177) had been published with the agenda for the Full Council meeting on 24 March 2026.  He also drew attention to an amendment to recommendation 2 of the report to note the correct date of Full Council was 24 March (not 21 May as stated).

At the invitation of the Leader, Councillors Lee and Horrill addressed Cabinet as summarised below.

Councillor Lee

Councillor Lee welcomed the Inspector’s finding that the Local Plan 2040 was sound, noting it provided a robust framework against speculative development and included strong policies on climate, biodiversity and energy.   However, he reiterated concerns raised at the Scrutiny Committee about whether officers had the necessary skills to apply and implement new energy efficiency standards.  He also expressed concern that emerging national planning reforms could undermine the council’s local ambition by restricting the ability of councils to set high energy standards and whether the council would seek to influence the government on this issue.  Finally, noting the short timeframe to prepare the next Local Plan and the impact of local government reorganisation (LGR), he asked how strategic risks would be mitigated.

Councillor Horrill

Councillor Horrill welcomed the proposal to adopt the new Local Plan.  Noting that the Inspector had overruled the proposed policy to prioritise brownfield over greenfield sites, she questioned what measures could be taken to influence developers on this matter.  She queried how the valuable knowledge in Village Design Statements and Supplementary Planning Documents could be meaningfully preserved.   In respect of points raised at Scrutiny Committee, she raised concerns regarding the potential for developers to be supported to maximising land use beyond the housing numbers originally accepted by local communities. She concluded by emphasising the need to maintain strong resident engagement to ensure the public remains confident in the district's development process.

Councillor Porter, together with the Corporate Head of Planning and Regulatory and Strategic Planning Manager responded to the comments made, including clarification on points raised at Scrutiny Committee regarding ensuring efficient use of allocated land and differences in relation to the development of brownfield and greenfield sites.   

The Strategic Planning Manager provided further information regarding the proposals to ensure developers, officers and agents received training on  ...  view the full minutes text for item 5.