Agenda, decisions and minutes

To receive any disclosure of interests from Members and Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.

Councillor Tod declared a personal (but not prejudicial) interest in respect of reports due to his role as a County Councillor.

RESOLVED:

That the minutes of the previous meeting held on 10 March 2021 be agreed as a correct record.

– to note the names of members of the public wishing to speak on general matters affecting the District or on agenda items

NB members of the public are required to register with Democratic Services three clear working days before the meeting (contact: democracy@winchester.gov.uk or 01962 848 264). 

Patrick Davies spoke during public participation in relation to the minutes of the previous meeting and report CAB3298 as summarised briefly below.

He queried what steps were being taken to increase the use of buses in general and specifically requested that the notices at Winchester bus station promoting essential travel only should be removed, in line with current Covid guidelines.  With regard to CAB3298, he requested clarification regarding public involvement at the various Cabinet groups which were open to the public, particularly the Local Plan Advisory Group, the Central Winchester Regeneration Open Forum and Station Approach Open Forum.

The Leader, Councillor Learney and the Chief Executive responded to the points raised by Mr Davies.

The Leader expressed her thanks to the previous Cabinet Members, Councillors Ferguson, Porter and Prince for their work over the previous years.

She announced the following Cabinet Members and responsibilities for 2021/22:

Cabinet members made a number of announcements as summarised briefly below.

The Leader

A new Climate Emergency Open Forum would be established to continue the Council’s work since declaring a climate emergency in 2019.  A report would be submitted to a future Cabinet with further details regarding the Forum’s terms of reference and membership.

The new leisure centre at Bar End would be opening on 29 May 2021.

Councillor Tod

Following a recent County Council announcement regarding the removal of bottle banks at household waste recycling centres, he confirmed that all the “bring” bottle banks within the Winchester district would remain in place.

Cabinet noted that nominations for the various appointments had been received prior to the meeting and were displayed for those present at the meeting (and subsequently published as an Addendum to the report).  The Leader reported additional nominations for the Station Approach Open Forum as follows: Councillors Tod, Westwood and Tippett-Cooper.

At the invitation of the Leader, Councillor Horrill addressed the meeting as summarised briefly below:

Welcomed the nominations for the Station Approach Open Forum and queried whether there were any current plans for the Forum to meet?

The Leader responded that there were no current plans but it was intended that the Forum would be appointed in order that it could meet when next required.

Cabinet agreed to the following for the reasons set out in the report and addendum and outlined above.

RESOLVED:

1.         That the following appointments to Fora and other informal groups be made for the 2021/22 Municipal Year:

(i)            Local Plan Advisory Group – Councillors Gordon-Smith (Chair),

Brook, Clear, Edwards, Evans, Horrill and Thompson.

(ii)          Strategic Asset Purchase Scheme Board

Leader and Portfolio Holders with responsibility for Finance; Estates; and Business (Councillors Thompson, Cutler, Learney and Tod)

Finance Manager (Capital & Treasury), Corporate Head of Housing, Corporate Head of Asset Management, Strategic Director: Place and Section 151 Officer – final approver of the purchase.

(iii)         Treasury Investment Group

Cabinet Member with responsibility for Finance (Councillor Cutler) and Councillor Thompson (from Cabinet).  Councillor Power (Chair of Audit & Governance Committee), Councillor Laming (member of Audit & Governance Committee) and Councillor Miller (Shadow Cabinet Member).

Finance Manager (Capital and Treasury)
(The Section 151 Officer, as final decision maker, would not be a member of the TIG).

(iv)         Kings Barton Forum

Councillors: Rutter (Chair), Cramoysan, Cunningham, Godfrey, Horrill, Learney, Prince and Weir (Deputy: Warwick).

(v)          West of Waterlooville Forum –

Councillors: Clear (Chair), Brook, Cutler and Read (Deputies: Evans and Weston)

(vi)         North Whiteley Development Forum –

Councillors: Bentote (Chair), Evans, Fern, McLean, Miller and Pearson (Deputy: Gemmell)

(vii)       Central Winchester Regeneration Open Forum –

Councillors Learney (Chair), Edwards, Gordon-Smith, Horrill and Lumby (Deputy: Isaacs)

(viii)       Station Approach Open Forum –

Councillors Tod (Chair), Godfrey, Miller, Tippett-Cooper and Westwood

(ix)         Winchester Sports and Leisure Park Open Forum –

Councillors Clear (Chair), Cook, Cramoysan, Laming and Lumby

Cabinet noted that a list of nominations received had been distributed to Members present at the meeting (and subsequently published as an Addendum to the report).

At the invitation of the Leader, Councillor Horrill addressed the meeting as summarised briefly below:

Queried the use of the heading “no contest” for table 3 of the addendum as the Conservative group had decided not to submit nominations due to not being selected in the past.  With regard to table 4, she requested that the names submitted by the Conservative group be given due consideration.

The Leader responded to the comments made, including highlighting that table 3 included the proposed retention of previous representatives from the Conservative group.

Cabinet considered the appointments set out in table 4 of the Addendum (where there more nominations put forward than vacancies) and agreed appointments as set out in the resolution below.

Cabinet agreed to the following for the reasons set out in the report and addendum and outlined above.

RESOLVED:

1.         That the following appointments to external bodies be made for the 2020/21 Municipal Year (unless stated otherwise):

(a)      Citizens Advice Winchester District – Councillor Clear (Observer) (until May 2024)

(b)      Hampshire & Isle of Wight Association of Local Authorities (HIOWA) – Leader and Deputy Leader (Councillors Thompson and Cutler)

(c)      Hampshire County Council Annual Meeting with Parish & District Councils regarding public transport issues – Cabinet Member with responsibility for Transport (Councillor Tod)

(d)      Hampshire Cultural Trust – Cabinet Member with responsibility for Culture (Councillor Thompson) (Trustee) and Councillor Evans (Observer)

(e)      Hampshire Homechoice Board – Cabinet Member with responsibility for Housing (Councillor Learney)

(f)       Hampshire Rural Forum – Cabinet Member with responsibility for the Economy (Councillor Tod)

(g)      Intergr8 CIC at Unit 12 – Cabinet Member with responsibility for the Economy (Councillor Tod)

(h)      Local Government Association – Leader and Deputy Leader (Councillors Thompson and Cutler)

(i)        Partnership for South Hampshire (PfSH) Joint Committee – Leader and Deputy Leader (Councillors Thompson and Cutler)

(j)        Police and Crime Panel (until May 2025, confirmed annually) – Councillor Power (Councillor Clear)

(k)      Project Integra Management Board – Cabinet Member with responsibility for Waste (Councillor Tod) plus Councillor Murphy (deputy)

(l)        River Hamble Harbour Management Committee – Councillor Pearson and Councillor Miller (deputy)

(m)    South East England Councils (SEEC) – Leader and Deputy Leader (Councillors Thompson and Cutler)

(n)      South East Employers – Chair of Audit & Governance Committee (Councillor Power)

(o)      South East Employers – Councillors’ Local Democracy & Accountability Network – Councillors Power & Pearson

(p)      Southampton International Airport Consultative Committee – Cabinet Member with responsibility for Transport (Councillor Tod) plus Councillor Bronk (deputies Councillors Cook & Edwards)

(q)      Tourism South East – Cabinet Member with responsibility for Tourism (Councillor Tod)

(r)       WinACC – Cabinet Member with responsibility for Environment (Councillor Murphy)

(s)      Winchester Business Improvement District (BID) – Cabinet Member with responsibility for Economy (Councillor Tod)

(t)       Winchester Churches Night Shelter – Cabinet Member with responsibility for Housing (Councillor Learney)

(u)      Winchester Road Safety  ...  view the full minutes text for item 7.

That the progress achieved during Q3 of 2020/21 be noted and the contents of report CAB3287 be endorsed.

At the invitation of the Leader, Councillor Horrill addressed the meeting as summarised briefly below:

Noted that the information contained in the report related to some months ago.  The notes from the Performance Panel contained a number of follow up items and she requested that this be picked up as soon as possible in the new municipal year.

Councillors Cutler and Tod responded to the comments made and confirmed that good progress was being made. 

resolved:

That the list of future items, as set out in the Forward Plan for June 2021, be noted.