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Agenda, decisions and minutes

Venue: Walton Suite, Winchester Guildhall

Contact: Nancy Graham, Senior Democratic Services Officer  Tel: 01962 848 235, Email:  ngraham@winchester.gov.uk

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Items
No. Item

1.

Membership of Cabinet bodies etc.

To give consideration to the approval of alternative arrangements for appointments to bodies set up by Cabinet or external bodies, or the making or terminating of such appointments.

 

Minutes:

RESOLVED:

 

That the membership of the Kings Barton Forum be amended for the remainder of the 2021/22 municipal year, as detailed below:

 

a)    Councillor Rutter to stand down as member of the Forum, with a replacement member to be appointed in due course.

b)    Councillor Weir to be appointed as Chairperson of the Forum in place of Councillor Rutter.

 

2.

Disclosure of Interests

To receive any disclosure of interests from Members and Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.

 

Minutes:

Councillor Tod declared a personal (but not prejudicial) interest in respect of reports due to his role as a County Councillor.

3.

Minutes of the previous meeting, less exempt minute. pdf icon PDF 266 KB

Minutes:

RESOLVED:

 

That the minutes of the previous meeting held on 21 July 2021, less exempt minute be agreed as a correct record.

 

4.

Public Participation

 

– to note the names of members of the public wishing to speak on general matters affecting the District or on agenda items (in the case of the latter, representations will normally be received at the time of the agenda item, after the Cabinet Member’s introduction and any questions from Cabinet Members).

NB members of the public are required to register with Democratic Services three clear working days before the meeting (contact: democracy@winchester.gov.uk or 01962 848 264). 

Minutes:

Ian Tait spoke during public participation as summarised briefly below.

Referred to his comments made at the previous Cabinet meeting regarding 54 new homes in North Whiteley and his previous opposition to the proposal for a commuted sum rather than allocation of affordable housing on site (when he was a councillor and  a member of the council’s Planning Committee).  Queried why the report was exempt and when the specific details regarding the 54 new homes would be released.

 

The Strategic Director advised that the details remained exempt as negotiations were ongoing but that the information requested would be released as soon as possible.

 

5.

Leader and Cabinet Members' Announcements

Minutes:

5.              

Leader and Cabinet Members' Announcements

 

Cabinet Members made a number of announcements as summarised briefly below.

 

Councillor Clear

A virtual funding event was taking place to offer advice and information to voluntary sector organisations about the grant application process.  To assist with Covid recovery, match funding had been increased from £2,000 to £4,000.  A crowd funding webinar would take place on 28 September and the panel meeting to consider small grants’ applications would be held on 11 October.

 

 

Councillor Tod

Following the successful trial introduction of carton waste collection bins at Worthy Lane, Winchester the bins would be rolled out to another four “bring sites” across the district.

 

6.

Community Infrastructure Levy (CIL) spending programme update pdf icon PDF 199 KB

Additional documents:

Decision:

1.     That the updated three year spending programme set out in Appendix A of CAB3310 be approved.

 

2.     That an additional £2,500 be allocated from the Winchester City Council CIL income receipts bringing the total  community budget allocation for 2021/22 to £282,500 including £30,000 unspent budget brought forward from 2020/21.

 

3.     That the allocation of £282,500, from Winchester City Council CIL income receipts set aside for community projects be aproved as set out in Section 11.8 of report CAB3310, and the expenditure under Financial Procedure Rule 7.4 be approved for the funding of eight community led projects recommended by the Informal Panel. This includes the following specific projects:

 

a)     Bishops Waltham Skate Park - £45,000

b)     Colden Common Tennis Club Lighting Upgrade - £10,000

c)     Arlebury Park New Alresford Outdoor Gym - £20,000

d)     St Marks Church Oliver’s Battery Building Improvements - £30,000

e)     River Dever Sutton Scotney Boardwalk - £20,000

f)      Whiteley Skate Park - £65,000

g)     Wickham Water Meadows New Footpaths and Fencing - £40,000

h)     Wickham Community Centre Kitchen Upgrade - £52,500

 

4.     That the allocation of £200,000 from the Winchester City Council CIL receipts be approved for the provision of a 3G (Third Generation) all-weather pitch at Winchester Football Club recommended by the Informal Panel and detailed in Section 11.9 of report CAB3310. The allocation would be subject to the required additional funding being secured from the Football Foundation, a successful application for planning permission and a business case being submitted to Cabinet at a later date.

 

5.     That the expenditure for a capital grant of £68,000 from the Winchester City Council CIL receipts be approved for the provision of an improved open space and outdoor café area and associated building alterations for the Theatre Royal, Winchester, recommended by the Informal Panel and detailed in Section 11.9 of report CAB3310.

 

6.     That an increase to the capital budget of £110,000 be approved, to be funded from the Winchester City Council CIL receipts, for the provision of playground equipment for Abbey Gardens in Winchester recommended by the Informal Panel and included in Appendix A to report CAB3310 bringing the total budget to £230,000, and approve the expenditure of this budget.

 

7.     That the capital budget and expenditure of £61,000 be approved to be funded from the Winchester City Council CIL receipts for the provision of a lay-by and footpath link at Hookpit Farm Road Kings Worthy recommended by the Informal Panel and included in Appendix A of report CAB3310. (Maintenance costs will be met from existing NERT budgets)

 

8.     That the expenditure for a capital grant of £50,000 to be funded from the Winchester City Council CIL receipts be approved for the provision of pedestrian steps linking Stockbridge Road, Winchester with access to the railway station.

 

9.     That an additional capital budget and expenditure of £6,000 to be funded from the Winchester City Council CIL receipts be approved for the provision of additional Wayfinding signs in Winchester in association with new signing for the Winchester Sports and  ...  view the full decision text for item 6.

Minutes:

 

Councillor Gordon-Smith introduced the report and welcomed the opportunity to allocate funding for a wide range of projects, across the whole district.

 

At the invitation of the Leader, Councillor Horrill addressed Cabinet as summarised briefly below.

In general welcomed the continued success of the CIL scheme but queried whether the overall amount available each year should be increased to take account of rising costs.  Highlighted the significant allocation towards the Winnall flats open space scheme.  Emphasised that projects such as the Theatre Royal had a district wide impact and appeal.  Questioned how many organisations had been declined funding.

 

The CIL Implementation Officer responded to the questions raised including emphasising that district scheme had been awarded over £1.3m over the last three years.

Cabinet agreed to the following for the reasons set out above and outlined in the report.

 

RESOLVED:

 

1.         That the updated three year spending programme set out in Appendix A of the report be approved.

 

2.         That an additional £2,500 be allocated from the Winchester City Council CIL income receipts bringing the total community budget allocation for 2021/22 to £282,500 including £30,000 unspent budget brought forward from 2020/21.

 

3.         That the allocation of £282,500, from Winchester City Council CIL income receipts set aside for community projects be approved as set out in Section 11.8 of the report, and the expenditure under Financial Procedure Rule 7.4 be approved for the funding of eight community led projects recommended by the Informal Panel. This includes the following specific projects:

 

a)         Bishops Waltham Skate Park - £45,000

b)         Colden Common Tennis Club Lighting Upgrade - £10,000

c)         Arlebury Park New Alresford Outdoor Gym - £20,000

d)        St Marks Church Oliver’s Battery Building Improvements - £30,000

e)         River Dever Sutton Scotney Boardwalk - £20,000

f)          Whiteley Skate Park - £65,000

g)        Wickham Water Meadows New Footpaths and Fencing - £40,000

h)         Wickham Community Centre Kitchen Upgrade - £52,500

 

4.         That the allocation of £200,000 from the Winchester City Council CIL receipts be approved for the provision of a 3G (Third Generation) all-weather pitch at Winchester Football Club recommended by the Informal Panel and detailed in Section 11.9 of the report. The allocation would be subject to the required additional funding being secured from the Football Foundation, a successful application for planning permission and a business case being submitted to Cabinet at a later date.

 

5.         That the expenditure for a capital grant of £68,000 from the Winchester City Council CIL receipts be approved for the provision of an improved open space and outdoor café area and associated building alterations for the Theatre Royal, Winchester, recommended by the Informal Panel and detailed in Section 11.9 of the report.

 

6.         That an increase to the capital budget of £110,000 be approved, to be funded from the Winchester City Council CIL receipts, for the provision of playground equipment for Abbey Gardens in Winchester recommended by the Informal Panel and included in Appendix A to the report bringing the total budget to £230,000, and approve the expenditure  ...  view the full minutes text for item 6.

7.

Future arrangements for development management in the South Downs National Park (SDNP) pdf icon PDF 225 KB

Decision:

1.    That the Corporate Head Regulatory, in consultation with the Cabinet Member for the Built Environment, be authorised to agree the detailed payment and operational arrangements with the South Downs National Park Authority.

 

2.    That the Service Lead – Legal be authorised to approve and enter into a new agreement for the delivery of development management services (including planning enforcement) on behalf of the South Downs National Park Authority for a period of 2 years from October 2022, with provision to extend the agreement for a further period of 2 years subject to the agreement of both parties.

Minutes:

 

Councillor Gordon-Smith introduced the report and highlighted the advantages of the ongoing arrangement.

 

At the invitation of the Leader, Councillor Horrill addressed Cabinet as summarised briefly below.

Welcomed the report and acknowledged the positive benefits of the important ongoing relationship with the SDNP.  Queried the financial implications of the arrangement for the council.

 

Cabinet Members and the Corporate Head of Regulatory responded to comments made and confirmed that in general, the funds received from the SDNPA covered the costs incurred by the council.

Cabinet agreed to the following for the reasons set out above and outlined in the report.

 

RESOLVED:

 

1.      That the Corporate Head Regulatory, in consultation with the Cabinet Member for the Built Environment, be authorised to agree the detailed payment and operational arrangements with the South Downs National Park Authority.

 

2.      That the Service Lead – Legal be authorised to approve and enter into a new agreement for the delivery of development management services (including planning enforcement) on behalf of the South Downs National Park Authority for a period of 2 years from October 2022, with provision to extend the agreement for a further period of 2 years subject to the agreement of both parties.

 

8.

Q1 Finance & Performance monitoring pdf icon PDF 2 MB

Additional documents:

Decision:

That the progress achieved during Q1 of  2021/22 be noted and the contents of report CAB3312 be endorsed.

Minutes:

 

Councillor Cutler introduced the report, highlighting key points and drew attention to the list of questions and actions raised by the Performance Panel which was appended to the report as appendix 6.

 

At the invitation of the Leader, Councillor Horrill addressed Cabinet as summarised briefly below.

Highlighted the extensive scrutiny and analysis of the monitoring information undertaken by the Performance Panel.  The Panel requested that Cabinet pay particular attention to the number of projects and other areas of work that had fallen behind schedule.

 

Councillor Cutler and other Cabinet Members responded to comments made, including outlining some of the reasons for the delay.

 

Cabinet agreed to the following for the reasons set out above and outlined in the report.

 

RESOLVED:

 

That the progress achieved during Q1 of 2021/22 be noted and the contents of the report be endorsed.

 

9.

Future items for consideration pdf icon PDF 205 KB

Minutes:

RESOLVED:

 

            That the list of future items, as set out in the Forward Plan for October 2021, be noted.

10.

EXEMPT BUSINESS:

To consider whether in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

(i)            To pass a resolution that the public be excluded from the meeting during the consideration of the following items of business because it is likely that, if members of the public were present, there would be disclosure to them of ‘exempt information’ as defined by Section 100 (I) and Schedule 12A to the Local Government Act 1972.

Minutes:

RESOLVED:

 

1.         That in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

2.         That the public be excluded from the meeting during the consideration of the following items of business because it is likely that, if members of the public were present, there would be disclosure to them of ‘exempt information’ as defined by Section 100I and Schedule 12A to the Local Government Act 1972.

 

Minute

Number

Item

 

Description of

Exempt Information

 

11

 

12

 

 

 

Exempt minute of the previous meeting

Winnall flats new homes scheme – variation to contract sum

)

)

)

)

)

)

 

 

Information relating to the financial or business affairs of any particular person (including the authority holding that information). (Para 3 Schedule 12A refers)

 

11.

Exempt minute of the previous meeting

Minutes:

RESOLVED:

 

            That the exempt minute of the previous meeting, held 21 July 2021, be agreed as a correct record.

12.

Winnall flats new homes scheme - variation to contract sum

Decision:

That a decision be made regarding the Winnall flats new homes scheme in relation to a variation to contract sum as set out in exempt report CAB3317.

Minutes:

Cabinet considered the above report which set out proposals regarding Winnall flats new homes scheme in relation to a variation to the contract sum (detail in exempt minute).  David Light (TACT) and Councillor Horrill both remained during the exempt session and addressed Cabinet.

 

Registering to speak at meetings of the council:

The information below relates to the majority of meetings of the council but please note that different rules do apply for registering to speak at meetings of Full Council, Licensing Sub Committees, Planning Committees, Open Forums, and the Standards Hearing and Human Resources Sub Committees and the Appointments Panel. Further information can be obtained using the contact details above.

Members of the public may speak at this meeting, provided they have registered to speak three working days in advance. Please contact Democratic Services via democracy@winchester.gov.uk or (01962) 848 264 to register to speak and for further details - which can also be found on the individual meeting agenda front sheets.

 

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