Agenda and minutes

Apologies for absence were noted as above.

To receive any disclosure of interests from Councillors or Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests (DPIs), other registerable interests (ORIs), non-registerable interests (NRIs) and on Pre-determination or Bias in accordance with legislation and the Council’s Code of Conduct.

If you require advice, please contact the appropriate Democratic Services Officer, prior to the meeting.

Councillor White made a personal statement that she was the Ward Member in respect of Item 10 (Tree Preservation Order 2358: The Paddock, Clewers Hill, Waltham Chase).  However, she had taken no part in discussions regarding the application, therefore she took part in the consideration of the item and voted thereon.

Councillor Small made a personal statement that she was the Ward Member in respect of Item 9 (Land South of Kitnocks Hill, Curdridge – case number: 25/00472/FUL). Councillor Small declared a predetermination that she had previously taken part in discussions regarding the application and stated that she would take no part in the determination of the application and left the meeting for the consideration of the item taking no part in the discussion or vote thereon.

Councillor Williams declared a disclosable pecuniary interest due to his role as Hampshire County Councillor.  However, as there was no material conflict of interest, he remained in the room, spoke and voted under the dispensation granted on behalf of the Audit and Governance Committee to participate and vote in all matters which might have a County Council involvement.

Furthermore, Councillor Williams announced that Item 7 (Willow Farm Hensting Lane, Fishers Pond, Colden Common – case number: 25/00146/FUL) was within his county council division. However, he had taken no part on discussions regarding the application, therefore he took part in the consideration of the item and voted thereon.

Minutes of the previous meeting held on 16 July 2025.

RESOLVED:

That the minutes of the previous meeting held on 16 July 2025, be approved and adopted.

The committee agreed to receive the Update Sheet as an addendum to the report.

A copy of each planning application decision is available to view on the council’s website under the respective planning application.

The committee considered the following items:

Proposal Description: Item 6: Installation, operation and decommissioning of renewable energy generating station comprising ground-mounted photovoltaic solar arrays together with transformer stations, site accesses, internal access tracks, security measures, access gates, other ancillary infrastructure, landscaping and biodiversity enhancements, temporary permission for 40 years

This application was deferred for consideration at a future meeting.

Proposal Description: Item 7: The removal of an existing barn building and in its place, the creation of two tourist accommodation units with designated parking area and alterations to access track  

It was noted that all committee members that were present had visited the application site on 12 August 2025 to enable members to observe the site in context and to gain a better appreciation of the proposals.

The application was introduced. Members were referred to the Update Sheet which set out in full the following:

(i)             A further representation received from the neighbour on 6 August 2025 suggesting alternative conditions.

(ii)            Changes to Condition 21 to ensure provision for cycle parking as follows:

          21.  Prior to the occupation of the development hereby permitted,                details of the specification and location of the following must be                   submitted to and approved in writing by the Local Planning Authority:

a. Air source heat pumps

b. Rainwater harvesting

c. Solar Panels

d. Secure cycle parking

In the case of the solar panels, the submitted details shall include both    elevation and section and details of the relationship with the roof.             Development shall be carried out fully in accordance with the approved          details.

          Development shall be carried out fully in accordance with the approved    details within 6 months of their written approval and shall be retained      for the lifetime of the development.

          Reason: To ensure a sustainable form of development consistent with        the objectives of The National Planning Policy Framework 2024 and to     accord with the requirements of Policy CP11 of the Winchester District          Local Plan Part 1 - Joint Core Strategy, Policy DM18 of the Local Plan           Part 2 - Development Management & Allocations and Winchester Air         Quality SPD.

(iii)          Additional conditions as follows:

Operational Management Plan

          The approved development shall not be brought into use until an                    operational management plan has been submitted to the local planning     authority and has been approved in writing. The plan shall include                  details in respect of the following:

a.    Measures to promote sustainable travel

b.    Visitor Signage and advice

c.     Fire Safety

d.    Pet / dog policy

e.    Management of leisure / recreational activities

f.      Cleaning and maintenance

g.    Noise management

h.    Use of local produce / suppliers

The approved measures shall be implemented for the lifetime of the          approved development.

          To preserve the local amenities of the area and to ensure a sustainable         form of development as required by LPP1 Policies DM17, DM18, and DM20

          Mower Shed

          The mower shed hereby identified in Drawings 2209-PCA-DR-A-101       and 2209-PCA-E-E-1509   shall only be used for the purpose incidental    to the tourist accommodation and land associated within the red line,   and shall not, at any time, be used for living accommodation, business,           commercial or industrial purposes.

          Reason: To protect the amenity and privacy of the adjoining residential           properties.

          Dark Skies

          The development hereby permitted shall not be occupied until details         (including timings of operation) of automatic black out blinds, or                 specifications for low transmittance glass which reduce light pollution           from the  ...  view the full minutes text for item 7.

Proposal Description: Item 8: Erection of a two-storey dwelling with associated parking, and landscaping on surplus land at Peter Symonds College, off Bereweeke Way, Winchester

The application was introduced. Members were referred to the Update Sheet which set out in full the following:

(i)             Changes to Condition 6 to read:

Prior to development above slab level a scheme of landscaping of the site shall be submitted to and approved in writing by the Local Planning Authority.  This scheme shall include:

(a)      planting specification;

(b)      areas for hard surfacing and the materials to be used;

(c)      other means of enclosure;

(d)      establishment and maintenance schedule covering the first five years following the completion of development; and

(e)      the timing of the provision of the landscaping proposals

No development shall take place unless these details have been approved and then only in accordance with those details.

If within a period of 5 years from the date of the planting, if the tree is removed, uprooted or destroyed or dies (or becomes in the opinion of the Local Planning Authority seriously damaged or defective) another tree of the same species and size as that originally planted shall be planted at the same place within the next planting season, unless the Local Planning Authority gives its written consent to any variation.

During public participation, Stuart Fawkes spoke in objection to the application and Kay Collins spoke in support of the application and answered Members’ questions thereon.

The Committee proceeded to ask questions and debate the application.

          RESOLVED:

                    The committee agreed to grant permission for the reasons and subject to the conditions and informatives set out in the Report and the         Update Sheet.

Proposal Description: Item 9: Temporary use of the hardstanding for parking for a period of 3 years.

The application was introduced. During public participation, Councillor Jonathan Carkeet (Curdridge Parish Council) spoke in objection to the application and answered Members’ questions thereon.

The Committee proceeded to ask questions and debate the application.

          RESOLVED:

                    The committee agreed to grant permission for the reasons and        subject to the conditions and informatives set out in the Report.                 

The report was introduced. The Committee proceeded to ask questions and debate the report.

RESOLVED:

That, having taken into consideration the representations received, Tree Preservation Order 2358 be confirmed, as set out in the report.

RESOLVED:

          1.       That in all the circumstances, the public interest in maintaining        the exemption outweighs the public interest in disclosing the                        information.

2.       That the public be excluded from the meeting during  consideration (or part thereof) of the following item(s) of business because it is likely that, if members of the public were present, there would be disclosure to them of ‘exempt information’ as defined by Section 100I and Schedule 12A of the Local Government Act 1972.

RESOLVED:

That the exempt information received from the council’s Senior Planning and Litigation Lawyer in respect of the above application site be received and noted.