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Agenda and minutes

Venue: King Alfred Conference Chamber, Guildhall, Winchester

Contact: David Blakemore, Democratic Services Manager  Tel: 01962 848217 Email:  dblakemore@winchester.gov.uk

Items
No. Item

1.

To receive any communications from the Mayor, Leader or Chief Executive.

Minutes:

The Mayor announced that his next Charities event was a Hampshire County Youth Wind Orchestra Concert at The Great Hall which was to be held on Friday 29 March 2019 at 7.30pm.

 

The Mayor also announced that the private viewing of the Mayor’s Choice exhibition at City Space, Winchester Discovery Centre was to be on Thursday 4 April.  Invitations were to be issued directly from Hampshire Cultural Trust.

 

The Mayor then referred to the recent terrorist attacks in Christchurch, New Zealand and he paid tribute to those killed or injured.  Council stood for a moment of silence in their memory.

 

The Leader referred to a recent assault by a taxi driver in Winchester who was licensed by the City of Wolverhampton Council.  The Leader reported that she had written to the Secretary of State and Winchester’s two Members of Parliament urging legislative change.  She had also written to the Leader of City of Wolverhampton Council expressing serious concern at this practice and also that Winchester City Council had not been made aware of the matter until charges had been brought against the driver.

 

The Leader then announced that details had been released with regards to Brexit contingency plans to use the A31 to ‘stack’ lorries. Enabling works had been completed to the Ladycroft cross-over and additional works were also to be undertaken at the Percy Hobs roundabout soon.  Residents, relevant parish and town councils, the media and MPs had been informed. 

 

The Leader announced the progress of the delivery by the Council of new homes.  The Chesil Lodge and Bailey Close schemes had now been officially opened.  Construction of a further 75 units at Stanmore was soon to commence.

 

The Leader then reported that contracts had now been signed with the construction partner and the operator for the new Leisure Centre.  Ground had now been broken today and the Leader thanked both Councillor Griffiths (Portfolio Holder for Health and Wellbeing) and Andy Hickman (Head of Programme) who had both led the project with commitment.

2.

Disclosure of Interests

To receive any disclosure of interests from Members or Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with the Council’s Code of Conduct.

 

Minutes:

Councillor Gottlieb declared a disclosable pecuniary interest with regard to him being the owner of St Clements Surgery.  However as this had no bearing on discussion or decisions to be made at this evening’s meeting, he remained in the room and spoke and voted thereon.  Councillor Gottlieb also referred to two standards matters that he was involved in; however this also had no direct bearing on the agenda items that may require him declare a further interest.

 

Councillors Hiscock, Huxstep, Porter Stallard, Tod and Warwick declared personal and prejudicial interests as they were County Councillors.  However as there was no material conflict of interest, each participated in the meeting and voted on items as below, under the dispensation granted by the Monitoring Officer.

 

3.

To answer questions (if any) under Council Procedure Rule 14. pdf icon PDF 182 KB

Minutes:

23 written questions had been received, 12 of which were heard in the meeting along with any associated supplementary questions.  All questions are set out in full on the Council’s website, together with responses from the relevant Portfolio Holder.

4.

The Council's New Constitution pdf icon PDF 114 KB

(CL144)

 

Please note that where references to page numbers of the constitution are made in the covering report (CL144) these refer to the page numbers in red on the top right corner (and not the page number shown in the footer).  

Additional documents:

Minutes:

Appendix 1 (Response to Members’ Consultation) to Report CL144, was circulated with a supplementary agenda after the statutory deadline.  The Mayor agreed to accept Appendix 1 to Report CL144 onto the agenda, because of the urgent need for Council to consider the information in the Appendix in conjunction with the Report that required decisions at this evening’s meeting. 

 

Councillor Horrill, Leader, moved that the Recommendations in Report CL144 be approved and adopted (seconded by Councillor Mather).

 

Council proceeded to ask questions and debate each section of the Constitution in turn (as set out in Appendix 2 to Report CL144).  In addition to this, the Monitoring Officer drew to Council’s attention any proposed changes to these sections where drafting errors had become apparent to officers since publication of the report.

 

The Monitoring Officer advised that there was a drafting error in Article 4.02, b) (agenda page 45).  ‘Supplemental Planning Documents, final Master Plans and associated development guidance.’  This should be deleted from the list at Article 4.02 and this was agreed by Council.

 

The Monitoring Officer also advised that there was a drafting error in Part 4.6 Financial Procedure Rules, paragraph 6.9 (agenda page 202).  The first line should read ‘The Council nominates the Audit and Governance Committee rather that The Overview and Scrutiny Committee” and this was agreed by Council.

 

 

(i)            AMENDMENT          (1) Councillor Evans          (2) Councillor Izard

 

Reference - Part 2, Article 8: Regulatory and Other Non-Executive Decision Making Committees. Para 8.02.  (agenda page 54)

 

“The Development Management Committee be named 'the Planning Committee' as in the current Constitution.”

 

AMENDMENT CARRIED

         

 

(ii)          AMENDMENT          (1) Councillor Evans          (2) Councillor Izard

 

Reference Part 3.4: The Scheme of Delegation to Officers. Delegations to the Head of Development Management. Para 1 (e) (agenda page 131)

 

“Para 1 (e) be amended to read: 'six or more representations with an interest in the district' in place of the words 'six or more representations.’”

 

During discussion of the proposed Amendment, Council noted that the intention of the Amendment was to determine in a more precise manner the extent to which a representation would be taken into account and was not intended to stop those neighbouring authorities or businesses etc who may have a genuine interest in a proposal, from submitting representation.  It was therefore agreed that the Amendment be supported in principle, subject to officers redrafting the exact wording to ensure that this agreed sentiment was clear.   

 

AMENDMENT CARRIED

         

 

(iii)         AMENDMENT          (1) Councillor Thompson (2) Councillor Tod

 

Reference Part 3.4: The Scheme of Delegation to Officers. Delegations to Strategic Directors. Para 6 (4) (g) (agenda page 127)

 

“Delete the delegated powers contained in (g). Delete the delegated powers conferred on Strategic Directors: to make amendments to policies approved by Members which do not have a significant impact of the operation of the current policy.”

 

During discussion of the proposed Amendment, the Chief Executive clarified that the sentiment of the existing draft was to specify that Strategic Directors had delegated authority to make any amendment (to a  ...  view the full minutes text for item 4.

Registering to speak at meetings of the council:

The information below relates to the majority of meetings of the council but please note that different rules do apply for registering to speak at meetings of Full Council, Licensing Sub Committees, Planning Committees, Open Forums, and the Standards Hearing and Human Resources Sub Committees and the Appointments Panel. Further information can be obtained using the contact details above.

Members of the public may speak at this meeting, provided they have registered to speak three working days in advance. Please contact Democratic Services via democracy@winchester.gov.uk or (01962) 848 264 to register to speak and for further details - which can also be found on the individual meeting agenda front sheets.

 

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