Agenda and minutes

Council - Wednesday, 6th November, 2019 7.00 pm

Venue: King Alfred Conference Chamber, Guildhall, Winchester

Contact: David Blakemore, Democratic Services Team Manager  Tel: 01962 848217 Email:

No. Item


To confirm the Minutes of the Ordinary Meeting of the Council held on 25 September 2019 pdf icon PDF 300 KB




That the minutes of the Ordinary Meeting of the Council held on 25 September 2019 be approved and adopted.



Disclosure of Interests

To receive any disclosure of interests from Members or Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with the Council’s Code of Conduct.



Councillors Hiscock, Humby, Porter and Tod declared personal (but not prejudicial) interests in relation to agenda items due to their role as County Councillors.



Announcements from the Mayor, Leader or Chief Executive.


The Mayor reported that she had attended the funeral of former Mayor of Winchester, Brian ‘Brandy’ Blunt.  Brandy was a member of the Council from 1989 until 1999 and was Mayor 1996 to 1997.  Members stood in silent tribute to his memory.


The Mayor’s other recent events had included the Law Sunday Cathedral service on 13 October 2019 where there had been eight High Sheriffs present, including the current High Sheriff of Hampshire, Sarah Le May. The event had been a great celebration of ‘100 years of Women in Law’ with a number of female justices of the peace also in attendance.


The Mayor then reported that Members and representatives of armed forces and other guests would be attending the Remembrance Sunday service at the Cathedral on 10November 2019.  Recruits at Sir John Moore barracks would also be part of the marching contingent.  The Mayor then invited all Members to join her together with the officers in commemorating the Armistice on 11 November at 11am from the Guildhall steps.


The Mayor then advised that the annual Mayor’s mince pies was to be on Wednesday 11 December between12noon and 2pm and final arrangements were to be confirmed in due course.  The Mayor then announced two of her forthcoming charity events.  Firstly, on Saturday 7 December, Hursley Park were to host a special exhibition of ‘Hursley Park and the Spitfire’ and on Friday 3 January 2020, there was to be a performance of ‘the Madding Crowd’ at Hyde Parish Hall.


Finally, the Mayor reminded Members that the Charity Christmas Card shop was now open in the Tourist Information Centre.


The Leader then made two announcements.


The Leader referred to a legal challenge to the Council’s award of outline planning permission for the redevelopment of the Station Approach scheme.  The Leader advised that marketing of the site to potential developers had been paused until the legal position was clear.  The Leader also reminded council that a £5 million grant had been awarded for the scheme from the Local Enterprise Partnership for archaeological investigation and associated public realm work and that this had to be spent by 31 March 2021.  This legal challenge meant that the council could no longer guarantee to meet that spending deadline and the LEP would be advised accordingly.  The Leader stated that the Council remained committed to supporting the economy of the city, but would now have to do that without the benefit of £5million external funding.


The Leader then announced that the Council had recently been named as the winner in the ‘Most Innovative Small Business Friendly Award’ category in the Federation of Small Business (FBS) Wessex Local Authority Business Friendly Awards 2019.  The Leader referred to the unique events arranged by the Council aimed at supporting smaller businesses and thanked officers for their work in achieving this prestigious accolade.       


The Chief Executive announced apologies for the meeting. 


The Chief Executive then announced that the Council had now entered the pre election period of purdah until  ...  view the full minutes text for item 3.


To answer questions (if any) from the Public pursuant to Procedural Rule 15.1 pdf icon PDF 213 KB


One written question had been received which was presented by a member of the public at the meeting along with an associated supplementary question.  The question and the response from the Cabinet Member was subsequently set out in full on the Council’s website.



To consider and determine the following Recommended Minutes: pdf icon PDF 88 KB


Changes to the process for confirming new Tree Preservation Orders which receive 5 objections or less 

(Report PDC1150 refers)




1.            That it be recommended to Council that an amendment be made to the Constitution as follows:

a.    Increase the number of objections received from separate households where they raise relevant considerations, which trigger referral of a decision to make a Tree Preservation Orders by Planning Committee from 1 objection to 6.

b.    Delegate to the Service Lead - Environmental Services and Service Lead – Built Environment determination of the decision to make a Tree Preservation Order on which 1 to 5 objections are received by the Council.

c.    Representations made by Members or Parish Councils will continue to be heard by the Planning Committee.


Additional documents:



Changes to the process for confirming new Tree Preservation Orders which receive 5 objections or less

(Report PDC1150  refers)


Councillor Porter, Cabinet Member for Built Environment and Wellbeing,  suggested that as the recommendation required changes to be made to the Council’s Constitution this proposal would be considered with the upcoming review of the constitution and brought back to council in due course

Following discussion, the Mayor determined it was the will of the Chamber that the recommendations of the Planning Committee would form part of the review of the Constitution and therefore would be brought back to Council in due course. 




That the Recommendations of the Planning Committee held 23 October 2019 with regard to changes to the process for confirming new Tree Preservation Orders would be brought back to Council in due course as part of the review of the Constitution.



The making or termination of appointments to bodies set up by the Council.




            That the following changes to committees be noted:


                     i.        For the Audit and Governance Committee, Councillor Gemmell replace Councillor Weston and Councillor Clementson replace Councillor Gemmell as a deputy member.


                    ii.        For the Scrutiny Committee, Councillor Craske replace Councillor Tod and Councillor Rutter replace Councillor Craske as a deputy member. Councillor Pearson to replace Councillor Weston as a deputy member.


                   iii.        For the Health and Environment Policy Committee, Councillor Read replace Councillor Weston as a deputy member.





To answer questions from members of the council pursuant to Procedure Rule 15.3. pdf icon PDF 176 KB


20 written questions had been received of which 14 were heard at the meeting along with associated supplementary questions.  All questions are set out on in full on the Council’s website, together with responses from the relevant Cabinet Member.



Council on Wednesday, 6th November, 2019, 7.00 pm{sidenav}{content}