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Agenda and minutes

Venue: King Alfred Conference Chamber, Guildhall, Winchester

Contact: David Blakemore, Democratic Services Manager  Tel: 01962 848217 Email:  dblakemore@winchester.gov.uk

Items
No. Item

1.

To confirm the Minutes of the Ordinary Meeting of the Council held on 16 January 2019 pdf icon PDF 71 KB

Minutes:

RESOLVED:

           

That the minutes of the Ordinary Meeting of the Council held on 16 January 2019, be approved and adopted.

 

2.

To receive any communications from the Mayor, Leader or Chief Executive.

Minutes:

The Mayor announced that the annual Mayor’s Awards on Wednesday 27March was to be held at the Winchester Science Centre and run in two sessions.  The Mayor also announced that the Mayor’s Choice exhibition at City Space, Winchester Discovery Centre was to be during April and there was to be a Private View on Thursday 4 April.

 

The Mayor then referred to two recent Royal visits to the District.  Firstly, he had welcomed the Princess Royal when she met representatives of the Women’s Section of the Royal British Legion in Winchester Guildhall.  He had also met the Countess of Wessex when she opened the new Brendon Care facility near Otterbourne.

                        

The Mayor then drew the Member’s attention to his forthcoming Charities events which included a Welsh Male Voice Choir at St Barnabas Church, Swanmore.

 

The Leader announced that existing civil parking enforcement arrangements that were currently managed by the City Council under an agency agreement on behalf of the County Council were to be maintained (including their costs) for the time being.

 

The Leader then announced that the Council now had an officer in post to support businesses at Bury Farm, close to the North Whiteley major development area. The Council was working in partnership with the County Council and with Havant Borough Council and with around 30 businesses currently located at Bury Farm to help find them alternative, suitable accommodation as the major development area progressed and required them to relocate.

 

The Leader was pleased to announce that the Council had shown its support for the need for a hospice in Winchester by providing Burrell House in Romsey Road a £50,000 grant towards fund raising for the renovation of the building.

 

The Leader reported that she had attended a recent event to commence the project to open the new Handle Bar café close to the Hockley viaduct cycle route. The facility  was to be managed by ‘Bespoke Biking’ and was the culmination of the work of the ‘SPUD’ group who, as a group of young people, had been involved in the design of the café.  

 

The Leader then referred to the Winchester Citizen’s Advice Bureau (CAB) who were soon to move into their new office base in City Offices, Winchester.  The CAB provided a valuable service for many residents across the District and for the Council to be co located with the CAB was a positive move.

 

The Leader advised that the Council recently joined in partnership with the ‘Keep Britain Tidy’ organisation. This will assist the Council with its work with regard to alleviating litter and fly tipping in the District.

 

Finally the Leader announced confirmation of a £1.7million contribution from the University of Winchester towards the new Sports and Leisure Centre project at Bar End.

3.

The making or termination of appointments to bodies set up by the Council.

Minutes:

RESOLVED:

           

That Councillor Huxstep be a deputy member of the Planning Committee.

 

4.

Disclosure of Interests

To receive any disclosure of interests from Members or Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with the Council’s Code of Conduct.

 

Minutes:

Councillor Gottlieb declared a disclosable pecuniary interest with regard to Exempt Agenda Item 12 (Land Transaction).  He advised that he would leave the meeting at that point on the agenda and take no further part in discussion or vote thereon.

 

Councillors Scott and Green declared disclosable pecuniary interests with regard to Agenda Item 8 (d) Housing Revenue Account (HRA) Budget and Business Plan as were both tenants of the Council.  However, they both remained in the meeting and took part in discussion and vote thereon under the dispensation granted to them by Monitoring Officer.

 

Councillor Thompson advised that, on behalf of the Liberal Democrat group, each member of the group had a personal (but not prejudicial) interest with regard to Exempt Agenda Item 12 (Land Transaction) as were acquainted with the landowner.  Councillor Thompson advised that the Liberal Democrat group would not  take part in discussion and not vote thereon.

 

Councillors Burns declared a personal (but not prejudicial) interest with regard to Exempt Agenda Item 12 (Land Transaction) and the reasons for her declaration are set out in the Exempt Minute.

 

Councillor Warwick declared a personal (but not prejudicial) interest with regard to Exempt Agenda Item 12 (Land Transaction) and the reasons for her declaration are set out in the Exempt Minute.

 

Councillors Hiscock, Huxstep, Stallard, Tod and Warwick declared personal and prejudicial interests as they were County Councillors.  However as there was no material conflict of interest, each participated in the meeting and, voted on items as below, under the dispensation granted by the Monitoring Officer.

 

5.

To answer questions (if any) under Council Procedure Rule 14. pdf icon PDF 164 KB

Minutes:

25 written questions had been received, fourteen of which were heard in the meeting along with any associated supplementary questions.  All questions are set out in full on the Council’s website, together with responses from the relevant portfolio holder.

6.

To receive petitions (if any) under Council Procedure Rule 15.

Minutes:

There were no petitions to be received

 

7.

PRESENTATION BY COUNCILLOR GUY ASHTON (PORTFOLIO HOLDER FOR FINANCE) AND MEDIUM TERM FINANCIAL STRATEGY (Report CAB3131 refers) pdf icon PDF 59 KB

Please note that although there are no specific decisions required on these items they have been included on the agenda as provide context for the financial papers below and decisions to be made therein. 

 

Additional documents:

Minutes:

(Report CAB3131 refers)

 

Although there were no specific decisions required on Report CAB3131, the Portfolio Holder referred to this during his detailed presentation to Council on the financial papers elsewhere on the agenda (i.e. General Fund (CAB3132), Capital Investment Strategy (CAB3134), Treasury Management Strategy 2019/10 (CAB3133) and Housing Revenue Account and Business Plan (CAB3111 HSG)) and the decisions to be made thereon.   Councillor Ashton’s presentation to Council is available on the Council’s website from the following page: https://democracy.winchester.gov.uk/documents/s4744/CAB3131%20Medium%20Term%20Financial%20Strategy.pdf

 

            RESOLVED:

 

That the presentation of the Portfolio Holder for Finance be noted. 

 

8.

To consider and determine the following Recommended Minutes:

9.

Cabinet - 13 February 2019 pdf icon PDF 69 KB

GENERAL FUND BUDGET 2019/20

Recommended Minute – page 15

(Report CAB3132 refers)

 

To pass a formal resolution setting the Council Tax for the City of Winchester for the year commencing 1 April 2019.

 

Additional documents:

Minutes:

GENERAL FUND BUDGET 2019/20

(Report CAB3132 refers)

 

The Council noted that Recommendation 5 of the Cabinet minute referred to the Council Tax Resolution, which was to be dealt with by way of a separate resolution.

 

Councillor Ashton, Portfolio Holder for Finance, moved that the Recommended Minute of Cabinet be approved and adopted (seconded by Councillor Humby).

               

Following questions and debate and in accordance with legislative requirements on Recorded Votes at Budget Meetings, a recorded vote was taken in respect of the Recommended Minute of Cabinet.

 

 

Division Lists

 

The following Members voted in favour of the General Fund Budget 2018/19:

 

Councillors Ashton, Berry, Brook, Burns, Cook, Cunningham, Gemmell, Godfrey, Griffiths, Horrill, Humby, Huxstep, Lumby, Mather, McLean, Miller, Pearson, Read, Ruffell, Scott, Stallard, Warwick and Weston.

 

The following Members voted against the Cabinet Recommended Minute:

 

Councillors Achwal, Becker, Bell, Bentote, Clear, Cutler, Evans, Gottlieb, Green, Hiscock, Hutchison, Izard, Laming, Learney, Murphy, Power, Prince, Rutter, Thompson, Tod and Weir.

 

The following Members abstained:

 

Councillor Izard

 

 

RESOLVED:

 

That the Recommended Minute of Cabinet held 13 February 2019 with regard to General Fund Budget 2019/20 (Report CAB3132 refers) be approved and adopted.   

 

 

Council Tax for the City of Winchester for the year commencing 1 April 2019

 

Councillor Ashton, Portfolio Holder for Finance, moved that the motion regarding the Council Tax 2019/20, as set out below, be approved and adopted (seconded by Councillor Humby).

 

Following questions and debate and in accordance with legislative requirements on Recorded Votes at Budget Meetings, a recorded vote was taken in respect of the Motion:

 

Division Lists

 

The following Members voted in favour of the motion regarding Council Tax for 2019/20:

 

Councillors Ashton, Berry, Brook, Burns, Cook, Cunningham, Gemmell, Godfrey, Griffiths, Horrill, Humby, Huxstep, Lumby, Mather, McLean, Miller, Pearson, Read, Ruffell, Scott, Stallard, Warwick and Weston.

 

 

 

The following Members voted against the motion regarding the Council Tax 2019/20:

 

Councillors Achwal, Becker, Bell, Bentote, Clear, Cutler, Evans, Gottlieb, Green, Hiscock, Hutchison, Izard, Laming, Learney, Murphy, Power, Prince, Rutter, Thompson, Tod and Weir.

 

The following Members abstained:

 

Councillor Izard

 

Motion carried.

 

 

RESOLVED:

 

1.             That any expenses incurred by the Council in performing in a part of its area a function performed elsewhere in its area by a Parish Council/Town Council/Parish Meeting shall not be treated as special expenses for the purposes of Section 35 of the Local Government Finance Act 1992, except in the case of the following special items relating to the non-parished area the aggregate amount of which is £967,333 (Appendix E to report CAB3132 refers) and which is shown within the total of special items at paragraph 4(e) below:-

 

(a)       Magdalen Hill and West Hill Cemeteries;

(b)       Allotments;

(c)        Town centre Christmas lighting;

(d)       Footway lighting;

(e)       Bus shelter maintenance;

(f)        Grants for community facilities in the Town (“parish” element);

(g)          Recreation Grounds & Open Spaces (except Abbey Gardens, Riverside Walks, the Weirs and St Giles Hill);

(h)          Neighbourhood Services;

(i)            Public Conveniences

(j)             Theatre Royal

(k)           Maintenance work to Council Owned Bridges

(l)            Grit Bins

(m)         Community Speed Watch  ...  view the full minutes text for item 9.

10.

Cabinet - 13 February 2019 pdf icon PDF 51 KB

CAPITAL INVESTMENT STRATEGY

Recommended Minute – page 55

(Report CAB3134 refers)

Additional documents:

Minutes:

CAPITAL INVESTMENT STRATEGY

(Report CAB3134 refers)

 

Councillor Ashton, Portfolio Holder for Finance, moved that the Recommended Minute of Cabinet be approved and adopted (seconded by Councillor Humby).

 

            Following questions and debate the Recommended Minute of Cabinet held 13 February 2019 with regard to Capital Investment Strategy (Report CAB3134 refers) was approved and adopted.

 

RESOLVED:

 

That the Recommended Minute of Cabinet held 13 February 2019 with regard to Capital Investment Strategy (Report CAB3134 refers) be approved and adopted.   

 

11.

Cabinet - 13 February 2019 pdf icon PDF 40 KB

TREASURY MANAGEMENT STRATEGY 2019/20

Recommended Minute – page 97

(Report CAB3133 refers)

Additional documents:

Minutes:

TREASURY MANAGEMENT STRATEGY 2019/20

(Report CAB3133 refers)

 

Councillor Ashton, Portfolio Holder for Finance, moved that the Recommended Minute of Cabinet be approved and adopted (seconded by Councillor Humby).

 

            Following questions and debate, the Recommended Minute of Cabinet held 13 February 2019 with regard to Treasury Management Strategy 2019/20 (Report CAB3133 refers) was approved and adopted.

 

RESOLVED:

 

That the Recommended Minute of Cabinet held 13 February 2019 with regard to Treasury Management Strategy 2019/20 (Report CAB3133 refers) be approved and adopted.   

 

12.

Cabinet - 13 February 2019 pdf icon PDF 48 KB

HOUSING REVENUE ACCOUNT (HRA) BUDGET 2019/20 & BUSINESS PLAN

Recommended Minute – Page 123

(Report CAB3111(HSG) refers)

Additional documents:

Minutes:

HOUSING REVENUE ACCOUNT (HRA) BUDGET 2019/20 AND BUSINESS    PLAN

(Report CAB3111 HSG refers)

 

Councillor Horrill, Leader with Portfolio for Housing Services, moved that the Recommended Minute of Cabinet be approved and adopted (seconded by Councillor Ashton).

 

            Following questions and debate, the Recommended Minute of Cabinet held 13 February 2019 with regard to Housing Revenue Account (HRA) Budget and Business Plan (Report CAB3111 HSG refers) was approved and adopted.

 

RESOLVED:

 

That the Recommended Minute of Cabinet held 13 February 2019 with regard to Housing Revenue Account (HRA) Budget and Business Plan (Report CAB3111 HSG refers)  be approved and adopted.   

 

13.

Cabinet - 13 February 2019 pdf icon PDF 47 KB

GYPSY AND TRAVELLER DEVELOPMENT PLAN DOCUMENT – ADOPTION

Recommended Minute – Page 143

(Report CAB3138 refers)

 

 

 

 

Additional documents:

Minutes:

            GYPSY AND TRAVELLER DEVELOPMENT PLAN DOCUMENT - ADOPTION

(Report CAB3138 refers)

 

Councillor Brook, Portfolio for Built Environment, moved that the Recommended Minute of Cabinet be approved and adopted (seconded by Councillor Humby).

 

            Following questions and debate, the Recommended Minute of Cabinet held 13 February 2019 with regard to Gypsy and Traveller Development Plan Document – Adoption (Report CAB3138 refers) was approved and adopted.

 

RESOLVED:

 

That the Recommended Minute of Cabinet held 13 February 2019 with regard to Gypsy and Traveller Development Plan Document – Adoption (Report CAB3138 refers) be approved and adopted.   

 

14.

Personnel Committee - 14 January 2019 pdf icon PDF 39 KB

ANNUAL PAY POLICY STATEMENT

Recommended Minute – page 213

(Report PER320 refers)

Additional documents:

Minutes:

            ANNUAL PAY POLICY STATEMENT

(Report PER320 refers)

 

Councillor Godfrey, Portfolio for Professional Services, moved that the Recommended Minute of the Personnel Committee, be approved and adopted (seconded by Councillor Read, Chairman of the Personnel Committee).

 

            Following questions and debate, the Recommended Minute of Personnel Committee held 14 January 2019 with regard to Annual Pay Policy Statement (Report PER320 refers) was approved and adopted.

 

RESOLVED:

 

That the Recommended Minute of Personnel Committee held 14 January 2019 with regard to Annual Pay Policy Statement (Report PER320 refers) be approved and adopted.   

 

15.

Review of Licensing Policies:

16.

Review of Licensing Policy under the Licensing Act 2003 (CL142) TO FOLLOW pdf icon PDF 76 KB

Additional documents:

Minutes:

(a)  REVIEW OF LICENSING POLICY UNDER THE LICENSING ACT 2003

                 (Report CL142 refers)

 

Report CL142, was circulated with a supplementary agenda after the statutory deadline.  The Mayor agreed to accept Report CL142 onto the agenda, because of the urgent need for Council to consider the Report that required decisions at this evening’s meeting. 

 

Councillor Warwick, Portfolio for Environment, moved that the Recommendations in Report CL142 be approved and adopted (seconded by Councillor Mather, Chairman of the Licensing Committee).

 

            Following questions and debate, the Recommendations in Report CL142 were approved and adopted.

 

RESOLVED:

 

            That the Recommendations in Report CL142 be approved and adopted.   

 

17.

Adoption of Statements of Principles under the Gambling Act 2005 (CL143) TO FOLLOW pdf icon PDF 84 KB

Additional documents:

Minutes:

(Report CL143 refers)

 

Report CL143, was circulated with a supplementary agenda after the statutory deadline.  The Mayor agreed to accept Report CL143 onto the agenda, because of the urgent need for Council to consider the Report that required decisions at this evening’s meeting. 

 

Councillor Warwick, Portfolio for Environment, moved that the Recommendations in Report CL143 be approved and adopted (seconded by Councillor Mather, Chairman of the Licensing Committee).

 

            Following questions and debate, the Recommendations in Report CL143 were approved and adopted.

 

 

RESOLVED:

 

            That the Recommendations in Report CL143 be approved and adopted.   

 

18.

EXEMPT BUSINESS: To consider whether in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

(i) To pass a resolution that the public be excluded from the meeting during the consideration of the following items of business because it is likely that, if members of the public were present, there would be disclosure to them of 'exempt information' as defined by Section 100 (I) and Schedule 12A to the Local Government Act 1972.

 

Minutes:

RESOLVED:

 

1.          That in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

2.          That the public be excluded from the meeting during the consideration of the following item of business because it is likely that, if members of the public were present, there would be disclosure to them of exempt information as defined by Section 100I and Schedule 12A to the Local Government Act 1972.

 

Minute

Number

Item

 

Description of

Exempt Information

 

11

 

 

 

 

 

 

 

Land Transaction

 

)

)

)

)

)

 

Information relating to the financial or business affairs of any particular person (including the authority holding that information). (Para 3 Schedule 12A refers)

 

 

 

19.

Land Transaction

Minutes:

(Report CAB3121 refers)

 

Council considered the above report which dealt with a proposed land transaction (detail in exempt minute).

 

Registering to speak at meetings of the council:

The information below relates to the majority of meetings of the council but please note that different rules do apply for registering to speak at meetings of Full Council, Licensing Sub Committees, Planning Committees, Open Forums, and the Standards Hearing and Human Resources Sub Committees and the Appointments Panel. Further information can be obtained using the contact details above.

Members of the public may speak at this meeting, provided they have registered to speak three working days in advance. Please contact Democratic Services via democracy@winchester.gov.uk or (01962) 848 264 to register to speak and for further details - which can also be found on the individual meeting agenda front sheets.

 

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