Venue: Walton Suite, Guildhall, Winchester
Contact: Matthew Watson, Democratic Services Officer Tel: 01962 848 317 Email: firstname.lastname@example.org
Note: apologies from cllr scott. take copies of grants interest form to meeting. take previous minutes for signing take letter for lynda murphy take constitution
Disclosures of Interests
To receive any disclosure of interests from Members and Officers in matters to be discussed.
Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.
If you require advice, please contact the appropriate Democratic Services Officer, prior to the meeting.
Councillor Hiscock declared a personal (but not prejudicial) interest in relation to item 6 due to his role as County Councillor and some of his divisional area being subject to discussion.
The Chairman advised that members' interests in respect of item 7 would be taken under the relevant item below.
The Chairman updated the Forum following the
recent meeting of the Town Forum Engagement Informal Group. The
group had met to discuss several issues concerning the funding of
the evening bus service. Further work and dialogue with Stagecoach
was to take place, and an update would be provided to the Forum in
Minutes of the previous meeting held on 12 September 2018.
The Forum were advised that a constructive meeting had taken place earlier today regarding St Maurice’s Covert, and it was hoped that tenders would be ready to issue shortly.
In response to questions concerning the High Street Task Force Forum previously mentioned at Council, the Strategic Director: Services (Interim) clarified that work had begun on drafting Terms of Reference for this Forum.
Regarding the item on the previous minutes concerning the Environmental Services contract, the Chairman advised that a follow-up meeting was planned for the new year. The Strategic Director: Services (Interim) confirmed that member briefings would take place before the end of the year with dates to be advised.
That the minutes of the previous meeting held on the 12 September 2018 be approved and adopted.
To receive and note the questions asked and statements made from members of the public on issues relating to the responsibility of this Forum.
Janet Berry (on behalf of Highcliffe Community Forum for Action) addressed the Forum in respect of Item 6 below (Annual Update on Play Area Improvements).
In summary, she made particular
reference to the KGV Play area and Skate
Park. She was pleased to see the site within the council's
programme but was concerned about the potential lack of funding.
She considered that the facilities were well used, valued and
respected. She also believed the wider area was in need of improved
facilities. She suggested that refurbishment of the site would help
the Council achieve several of its own objectives in relation to
Play, Obesity and Wellbeing. She acknowledged that the potential
cost of refurbishment was a significant sum but sought support from
the Forum for these improvements.
Report WTF266 refers.
The Committee considered the
report of the Finance Manager (Strategic Finance) which provided
the Forum with an update on the current budget setting
options/considerations for 2019/20 and the medium term plans and
projections. It was noted that the Forum’s Town Account
Informal Group had met during October 2018 to discuss an early
draft of this report. The key points highlighted were:
In response to questions from Members, officers confirmed that:
The Committee discussed the
Community Infrastructure Levy (CIL) section of the report. The
Finance Manager (Strategic Finance) advised that the total billed
Town contributions amounted to £638,000. A one-off budget of
£100,000 was available in 2018/19 and £50,000 budget
was proposed for 2019/20. The Strategic Director: Services
(Interim) informed the Forum that a recruitment exercise was
underway for a CIL Implementation Officer and he would update
members at the next meeting regarding this.
Report WTF265 refers.
The Forum received an update
regarding the programme of works. It was explained that the
long-term plan was indicative only and there was always movement on
delivery due to a range of factors including priorities, costs and
a need for flexibility. A revised, 5-year programme would be
brought back to Town Forum in 12 months time.
In summary, Officers were thanked for their work, the Forum considered that the process was identifying the right priorities, the refurbishments were excellent and the outcomes were having the desired effect.
1. That the
progress on the play area improvement programme be noted; and
The following personal (but not prejudicial) interests were declared by members before consideration of this item:
The Committee considered the
report of the Corporate Head of Engagement which proposed changes
to the current funding programme, which, if agreed will be
introduced in 2019/20. The Grant Review, which started in June
2018, was instigated due to three key issues: the need to meet the
financial challenges facing the Council; to work with partners on
service provision that meet the needs of residents, businesses and
visitors; and to simplify the various
funding streams for different organisations.
The key findings from the
engagement showed that organisations value the partnership of the
Council, that processes need to be simpler and that organisations
valued having a relationship with a lead officer within the
Council. In addition, it was noted that there was a range of
financial support that the Council made available to organisations.
The revised new programme would comprise five elements; a strategic
fund, a priority outcomes fund, small local grants, crowdfunding
and a flexible grant pot. The Corporate Head of Engagement outlined
each element of the framework and advised that further work was
being undertaken on the processes that support these