Agenda and minutes

The Chair thanked Members of the Forum and the Public for their attendance and welcomed Nicola Wells, Head teacher, Barton Farm Academy and Adrian Lee, Senior Technical Officer and Viv Hill, Senior Design and Planning Manager of CALA Homes to the meeting..

Minutes of the previous meeting held on the 15^th July 2019.

RESOLVED:

That the minutes of the previous meeting held on the 15 July 2019 be approved and adopted.

To receive and note questions asked and statements made from members of the public on general matters of interest and/or matters relating to the work of the Forum.

During public participation, Mike Toosey and Caterina Zucca (Chairman of the Kings Barton Residents’ Association) addressed the meeting on the following matters, as summarised below:

In summary, Mr Toosey stated that he was concerned regarding the levels of mud and dust from the site and the impact this was having on resident’s properties and vehicles. It was acknowledged that CALA had endeavored to rectify this issue. However, further interventions to minimise dust and dirt on site were sought. In response, officers advised that the situation would continue to be monitored and with the recent installation of a cattle grid to the junction and road surfaces within the site anticipated to be down during the next six months, it was expected that dust would significantly reduce going forward.

Prior to the meeting, the Kings Barton Residents Association had notified officers of the questions they intended to ask in respect of Report KBF24 below.

Officers had consulted with colleagues at Winchester City Council, Hampshire County Council and CALA to provide initial responses to those questions. The key issues raised were summarised by Ms Zucca, together with the responses received, as set out below:

(a)       Measures to prevent non-residents parking in residential areas in   Phase 1A:

            In response, the Strategic Director advised that although CALA had            some power as private landowner to install signage, issue letters etc,   this would be limited until the roads were adopted when support could            be initiated for a Resident’s Parking Scheme to control and limit non          residents parking. A consultation process would be required     

            prior to implementation.

(b)       Provision of benches at the play park in Phase 1B:

            A strategy had been agreed to install a number of items of street      furniture such as benches and litter bins to Phase 1B to coincide with        the opening of the play park. In addition, it was reported that the play park was almost complete and ready to open. Safety checks had     been carried out. CALA would liaise with the Major Developments          Team Leader on this matter.

(c)        Installation of public litter bins, primarily to be located in the play park         and at the Manley Road entrance to the development when litter             accumulates:

            It was reported that primarily bins would be installed in the play park           and at the Manley Road entrance where litter accumulates in       ditches.

(d)       Maintenance update for footpaths along Andover Road and Andover         Road North (i.e. lighting, clearance of debris and leaves etc);

            It was noted that a regular maintenance programme would be made           available of when and how often footpath clearance would occur.

(e)       Retention of the Manley Road Car Park:

            CALA would discuss this matter further with the Council which needs to   be considered in light of the landscape approach. However, this area             could be looked as for a temporary community use on site. The   Strategic Director clarified that the Council would have no objection to       CALA             leaving this area as car parking for the time being. At adoption,        the Council would  ...  view the full minutes text for item 3.

(Presentation)

The Forum received a presentation from Nicola Wells, Head teacher of Barton Farm Academy which was due to open in September 2020.

The presentation provided an overview of the background and plans, the trustees and the ethos, vision and values of the new academy school. The school had been sponsored by the University Academy Trust which also offered invested experience and a wealth of teacher training, engagement with other aspects of the University and pupil access to their facilities.

Ms Wells clarified that the academy school would open in September 2020 initially with 30 spaces available for Year R children which would steadily increase year on year until it reached its total of 420 pupils ranging from Year R to Year 6 children in future.

It was reported that the school build was on track and was due to be handed over in June 2020 to allow time for the school to be made ready in time to accommodate pupils in September.

In response to questions, Ms Wells confirmed that admissions for 2020 would be part of the HCC admissions website portal and that she was working closely with the admissions team. The rationale for providing places for Year R initially was due to the school being built to meet demand for new school places and HCC had confirmed that there was adequate availability in the education system to accommodate movement of pupils in other year groups within existing schools. Staggered pupil intake was an approach regularly taken by new schools. 

Safe and appropriate walking routes for school pupils were in the process of being established and included routes along The Avenue and the hedge line along the North of the site.

Mr Hill advised that the consideration of how to deliver this as a wider strategy would be brought forward to the next meeting of the Forum.

Ms Wells stated that the recruitment of staff would commence once the total number of admissions had been confirmed which closes in January 2020 and the interview process would consist of a selection process where prospective employees would be required to demonstrate their commitment to support the vision and ethos of the school.

In conclusion, the Chair thanked Ms Wells for her informative presentation and her attendance and contribution to the meeting. 

            RESOLVED:

                        That the presentation be noted

(Presentation)

The Forum received a presentation from Viv Hill and Adrian Lee of CALA Homes which provided a progress update in respect of the local centre.

The presentation set out details of the next stage of development in Phase 2B and Phase 2A (current live application) and included completion of The Avenue.

The development was currently midway through Phase 2A to meet the trigger of 650 dwellings and CALA would be supporting the opening of the Barton Farm Academy School as the next step. Mr Hill stated that the community centre and the food store were scheduled to come forward after 800 occupations and 1,000 occupations respectively.

The presentation referenced to the wider illustrative plan (revised plan circulated by the Major Developments Team Leader), the neighbourhood primary school, the design principles, the architecture approach, the masterplan, Gateway building, Pavilion buildings and special buildings.

Following questions in respect of the matters raised during the presentation, Mr Hill and the Strategic Director responded accordingly, as set out below:

·         Mr Hill clarified the number of occupations required to bring forward the food store and the community centre and reported that The Avenue would be opened by 650 occupations which would then trigger the mixed uses. In respect of provisional dates for delivery, Mr Hill confirmed that Phase 2A was half complete and it was anticipated that completion would take a further two years to bring The Avenue into operation. Upon its opening a view would be taken but it was expected that Andover Road North would close at this stage.

·         Interest had been expressed by a number of supermarket operators in relation to the food store.

·         In respect of the Extra Care Scheme, the brief would be taken from that achieved at Chesil Lodge. It was noted that HCC had indicated their interest to see the extra care scheme on site progressed.

·         In respect of design parameters, Mr Hill emphasised that in accordance with new legislation, junctions and gateways would be developed and designed to adoptable standards.

·         Mr Hill advised that shared space would remain flexible to cater for all events.

·         It was reported that a time limit would be placed on car parking in the main place to prevent unauthorised parking on site and retail units would have a dedicated car parking allocation.

·         The Strategic Director advised the Forum that the option for a full scale Park and Ride to the north of Winchester was to be explored as part of the Winchester Movement Strategy. It had never been intended that the small scale Park and ride ‘light’ facility at Kings Barton would serve a strategic purpose due to the small amount of space available. If a full service park and ride site is eventually created to the north of Winchester then the function of the Kings Barton facility would be reviewed and if necessary amended to ensure that it is used in the best way.

The Strategic Director emphasised that funding was available via the s106 agreement to provide initial support  ...  view the full minutes text for item 5.

(Report Ref: KBF24)

(Report KBF24 refers)

The Forum considered the Implementation update which summarised the latest progress and the key issues to be addressed at the Kings Barton development.

The Major Developments Team Leader reported that Phase 1B of the development was complete with remaining highway and open space adoption to follow. Phase 1A was underway and progressing in a timely manner with a couple of occupations in place and the temporary sales office in situ.

In respect of the implications of the seven year limit, officers clarified that a reserve matters application was submitted by 2 September 2019 and planning consent was secured to enable progress to proceed as planned. The centre was scheduled to be delivered within Phase 2B, via several different applications rather than one large application which would include the input of the Forum and the Kings Barton Resident’s Association.

In response to Members questions, the Strategic Director emphasised that further detailed workshops and consultations would be carried out in due course in respect of the neighbourhood centre.

RESOLVED:

That the report be noted.