Agenda and minutes

Report LR525 refers)

The Chairman welcomed to the meeting:

·         Mr Stephen Walsh QC – Counsel for the Applicant

·         Mr Matthew Phipps – Solicitor for the Applicant

·         Mr Christopher Rutherford  – Co-Director of Boomtown UK Festival Ltd

·         Mr Tom Ferris – CTM, Traffic Management for Boomtown

·         Mr Rob Miller – F1 Acoustics, Noise Management for Boomtown

·         Mr Adrian Coombs – Major Events Boss Ltd, Strategy Lead for Boomtown

·         Ms Cassandra Frey-Mills – Licensing Co-ordinator for Boomtown

·         Mr Brendan Gibbs (representing Tichborne Parish Council) – Interested Party

·         Mr Robert Fox – Interested Party

·         Mr Graham Tarbuck (on behalf of Mr David Templeman) - Interested Party

·         Mr David Pain (also speaking on behalf of Ms Jane Ives and Cheriton Parish Council, Dr & Mrs Silvester, Ms Sue Herdman, Mr & Mrs Curwen-Bryant and Victor Ient (Friends of South Downs Society) – Interested Party

·         Mr Martin Hendry – Interested Party 

Miss Stefanczuk introduced the application to the Sub-Committee.  In summary, she explained that an application for a new premises licence had been made under Section 17 of the Licensing Act 2003 for an area of land known as the ‘Matterley Bowl’, and surrounding land where the event ‘Boomtown’ takes place annually. The application was seeking to provide licensable activities as set out in pages 4 and 5 of the Report. 

In summary, the application sought an increase in numbers to a maximum of 75,999 persons, including staff and guests, over a maximum period of six consecutive days from Wednesday to Monday with public arriving on the Wednesday limited to 27,500 persons, and allowed for 1,000 additional tickets for local residents on a Sunday. This was an increase of 11,000 persons (consisting of an additional 10,000 public and 1,000 staff and guests) from the current premises licence PREM 741, previously granted in January 2018. There was also an increase in the number of public arriving on the Wednesday of 7,500 people, in comparison to the 2019 event.

It was noted that the application proposed that the Sub-Committee grant the licence to take effect in 2020, subject to a satisfactory Boomtown event in 2019. This was to be determined by the police silver commander for the event, following input from the responsible authorities and Boomtown, at or shortly after a Safety Advisory Group (SAG) debrief. As a result, an amendment to condition A1(a) had been between Hampshire Constabulary and the applicant. In addition, the Sub-Committee noted that the application did not seek to increase the noise levels from the current application. However, Environmental Health, as a responsible authority, had agreed with the applicant an amendment to condition PN11(b). These amendments were set out in paragraphs 1.3(i) and 1.5 of the report respectively and a copy of the consultation response by Environmental Health was circulated at the hearing.

Miss Stefanczuk clarified that no formal representations had been submitted by any of the responsible authorities.

It was noted that 20 letters of representation had been received from other persons (18 in objection; two in support).  ...  view the full minutes text for item 1.