Agenda and minutes

Additional Meeting, The Scrutiny Committee - Thursday, 12th March, 2020 6.30 pm

Venue: Walton Suite, Guildhall, Winchester

Contact: Matthew Watson, Democratic Services Officer  Tel: 01962 848 317 Email:

No. Item


Apologies and Deputy Members

To note the names of apologies given and deputy members who are attending the meeting in place of appointed members.


Apologies were noted as above.



Declarations of Interests

To receive any disclosure of interests from Members and Officers in matters to be discussed.


Note:  Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.      


If you require advice, please contact the appropriate Democratic Services Officer, prior to the meeting.



Councillors Hiscock and Tod declared a non pecuniary interest in relation to items upon the agenda that may be connected to their role as County Councillors.



Chairperson's Announcements






Minutes pdf icon PDF 130 KB

Minutes of the meeting held on the 5th February 2020.





That the minutes of the previous meeting held on the 5 February 2020 be approved and adopted.



Scrutiny Work Programme for 2019/20 and Forward Plan for April 2020 pdf icon PDF 185 KB

Additional documents:




That the Scrutiny Work Programme for 2019/20 and the Forward Plan for April 2020 be noted.



Public Participation

To receive and note questions asked and statements made from members of the public on matters which fall within the remit of the Committee.


No comments or questions were made during public participation.



Community Safety Partnership Performance Review pdf icon PDF 347 KB

Additional documents:


(Report Ref SC021)


The Leader, in the absence of Councillor Porter, introduced the report. The Neighbourhood Services and Community Safety Manager and the Acting District Police Commander then addressed the committee and set out the key issues along with operational priorities.


The committee asked questions and raised comments which were responded to by officers, the Acting District Police Commander and The Leader accordingly.


At the conclusion of questions and debate, the committee agreed the following points:


·         that the council’s Communications Team provide support to the Community Safety Partnership to assist informing the public on issues such as fly-tipping and begging and information on which organisation had responsibility to act.

·         that officers consider how more information could be provided to residents and councillors regarding cyber crime, including the circulation of the current reporting system web address.

·         that future reports include data from other relevant Clinical Commissioning Groups in order to provide district wide information and trends on issues such as mental health.

·         that future reports include data on the number of fly tips occurring on private land. 


Members thanked officers and the Acting District Police Commander for their continued support.




That the report, ref SC021 is noted.







Implementation of the extension to the refuse and recycling arrangements pdf icon PDF 145 KB

Additional documents:


(Report Ref SC022)


The Strategic Director: Resources and Strategic Director: Services introduced the report. The Committee was advised that as a consequence of the disaggregation of the joint waste contract, it was necessary to change the waste collection rounds that served the Winchester district. This had occurred in October 2019. A new district wide kerbside glass collection service started at the same time.


Representatives from the Southern Internal Audit Partnership (SIAP), updated the committee and set out the key points within their report as described in Appendix 1 and 2. Councillor Tod (Cabinet Member for Service Quality and Transformation) also addressed the committee.


The committee asked questions and raised comments which were responded to by officers and Councillor Tod accordingly. At the conclusion of questions and debate, the committee agreed the following points:


·         that successful project management and processes with less reliance on a single individual were vital for future success.

·         it was crucial that advanced communication takes place with all councillors informing of the project timescales, milestones, delivery expectations and any slippages.

·         that if calendars were viewed online the colours need to reviewed for maximum clarity.

·         that a councillor briefing on the new approach to waste collection be arranged.

·         that targeted, specific communication with ward members on major projects was vital.

·         that a follow up report was required regarding the implementation of these actions that demonstrated that the specified changes had been embedded.





That the internal audit report, ref SC022 and the associated learning points and actions were noted.


Registering to speak at this meeting:

The information below relates to the majority of meetings of the council but please note that different rules do apply for registering to speak at meetings of Full Council, Licensing Sub Committees, Planning Committees, Open Forums, the Winchester Sports & Leisure Park (WSLP) Advisory Board and the Standards Hearing and Human Resources Sub Committees and the Appointments Panel. Further information can be obtained using the contact details above.

Members of the public may speak at this meeting, provided they have registered to speak three working days in advance. Please contact Democratic Services via or (01962) 848 264 to register to speak and for further details - which can also be found on the individual meeting agenda front sheets.

With the exception of the WSLP Advisory Board, members of the public should note that a live audio feed of the meeting will be available from the council's website ( ) and the video recording will be publicly available shortly after the meeting. For members of the public who are unable to utilise this facility a limited number of seats will be made available at the above named location however attendance must be notified to the council at least 3 working days before the meeting. Please note that priority will be given to those wishing to attend and address the meeting over those wishing to attend and observe.


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