Agenda and minutes

Moved from 1 July, The Scrutiny Committee - Monday, 19th July, 2021 6.30 pm

Venue: Walton Suite, Winchester Guildhall

Contact: Matthew Watson, Democratic Services Officer  Tel: 01962 848 317 Email:  mwatson@winchester.gov.uk

Media

Items
No. Item

1.

Appointment of Vice-Chairperson for Municipal Year 2021/22

As this is the first meeting of the Committee in this municipal year, it will be necessary to appoint a Vice-Chairperson.

The Chairperson will call for nominations from Committee members.

Minutes:

 

RESOLVED:                                  

 

That Councillor Lumby be appointed Vice-Chairperson for the 2021/22 Municipal Year.

 

2.

Apologies and Deputy Members

To note the names of apologies given and deputy members who are attending the meeting in place of appointed members.

Minutes:

 

There were no apologies.

 

3.

Declarations of Interests

To receive any disclosure of interests from Members and Officers in matters to be discussed.

 

Note:  Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.      

 

If you require advice, please contact the appropriate Democratic Services Officer, prior to the meeting.

 

Minutes:

 

Councillor Lumby declared a non-pecuniary interest concerning items upon the agenda that may be related to his role as a County Councillor.

 

4.

Chairperson's Announcements

Minutes:

 

There were no announcements.

 

5.

Minutes of the meeting of the 11 March 2021 pdf icon PDF 113 KB

That the minutes of the meeting be signed as a correct record.

Minutes:

 

RESOLVED:

 

 That the minutes of the previous meeting held on the 11th March 2021 be approved and adopted.

 

6.

Public Participation

To receive and note questions asked and statements made from members of the public on matters which fall within the remit of the Committee.

 

Members of the public and visiting councillors may speak at Scrutiny, provided they have registered to speak three working days in advance. Please contact Democratic Services by 5pm on the 13th July 2021 via democracy@winchester.gov.uk or (01962) 848 264 to register to speak and for further details.

Minutes:

 

Mr Patrick Davies addressed the meeting regarding the agenda item: “Central Winchester Regeneration – Strategic Outline Business Case”. Mr Davies questioned the role and effectiveness of the Scrutiny Committee as part of the overall decision-making process for this item. Mr Davies felt that holding this meeting so close to the Cabinet meeting on the 21st of July made meaningful scrutiny difficult. Mr Davies gave two examples of issues of concern within the report. These were the importance of the provision of a new bus station and the on-site archaeology. Regarding the latter point, he referred members to a recent newspaper article concerning the views of Professor Martin Biddle.

 

Mr David Light, Chair of Tenants & Council Together (TACT) spoke regarding the agenda item “Housing Revenue Account (HRA) Outturn 20/21”. Mr Light advised that at a recent meeting with officers regarding the Housing Revenue Account (HRA) budget that whilst this was in a good position, he believed that COVID-19 had impacted the delivery of some services. Mr Light also referred to other specific matters related to land in Harestock Road and the council’s Estates and Property Services teams. Finally, Mr Light advised that whilst TACT did support affordable housing schemes across the district, priority should be for additional council housing wherever possible. Mr Botham agreed to discuss these points with Mr Light following the meeting.

 

The Chairperson thanked Mr Davies and Mr Light for their contributions.

 

7.

Central Winchester Regeneration – Strategic Outline Business Case pdf icon PDF 100 KB

(Report Ref SC049)

 

RECOMMENDATION:

 

It is recommended that scrutiny committee comment on the proposals within the attached cabinet report, ref CAB3303 which is to be considered by cabinet at its meeting on the 21 July 2021.

Additional documents:

Minutes:

 

Scrutiny report reference SC049

Cabinet report reference CAB3303

 

The Head of Programme: Central Winchester Regeneration introduced the report and provided members with a presentation that covered the following aspects of the project; the business case, the strategic outline case, the delivery options long list, Kings Walk and the next steps.

 

The Committee proceeded to ask questions and debate the application in detail and in summary, the following matters were raised.

 

Project Risks and Mitigations:

  • the identified risk relating to potential legal challenge and the council’s mitigation plans
  • the measures to mitigate developers delay and incentives to encourage drawdown of sites
  • the identified risk relating to “Pushback from the neighbouring landlords”
  • the risk of future development partners altering the planned phasing
  • how the council manages the two roles of Local Planning Authority (LPA) and Landowner

 

Costs and Expenditure:

  • the management of project costs including consultancy expenditure
  • availability of external funding sources
  • the adequacy of the budget for works at Kings Walk
  • whether there was a breakdown of consultancy expenditure?

 

Member and Public Engagement

  • future member involvement in developing project “red lines” and the potential future involvement of full council
  • the plans for future public engagement

 

Physical aspects of the regeneration

  • the archaeology of the site and associated issues such as soil samples and the formation of the archaeology group
  • facilities for families within the regeneration site
  • the provision of a new bus station and the options regarding the wider bus infrastructure
  • the impact on the night-time economy
  • the cultural/heritage experience within the plans
  • how to reduce cases of anti-social behaviour
  • whether officers were aware of any plans for the St Clements surgery site?
  • The expiry dates for Kings Walk leases

 

Project Management

  • how would the council measure progress against plans and established success criteria?
  • the merits of the proposed development agreement approach
  • whether the requirements within the Supplementary Planning Document could be met within the existing red lines?
  • how could sustainability be given greater weighting in partner selection?
  • the possibility of specialist developers being utilised underneath the main development partner.

 

These points were responded to by the Cabinet Member for Housing and Asset Management, officers, and representatives from Jones Lang LaSalle (JLL) accordingly.

 

The committee agreed to move into exempt session to consider the exempt appendix to the report before returning to open session to debate the report further and to agree the recommendations as set out below.

 

RESOLVED:

 

The Committee agreed the following comments be passed to Cabinet.

 

1. The committee wished to emphasise the following aspects of the project:

·         That the archaeological elements were significant and should be at its core, Members recommended the archaeological group be reconvened by autumn 2021

·         The wider cultural offer should be at the heart of the project and ensure that the family offering is kept in mind

 

2. The committee supported the formation of a cross-party advisory group and that the following issues could form part of its work plan:

·         Understanding the “red lines” and supporting development of the outline business case

·         Reviewing  ...  view the full minutes text for item 7.

8.

Appointments of external bodies related to scrutiny pdf icon PDF 210 KB

(Report Ref: SC046)

 

RECOMMENDATIONS:

That the Committee considers appointments to the following external bodies:

 

1.       Portsmouth City Council – Health Overview and Scrutiny Panel (1 vacancy and deputy)

 

2.       Centre for Governance and Scrutiny – Scrutiny Champions Network (1 vacancy)

 

3.       Partnership for South Hampshire Overview and Scrutiny Committee (1 vacancy and deputy)

Minutes:

 

Report ref SC046

 

RESOLVED:

 

That the following appointments be made to the external bodies listed below:

 

i. Portsmouth City Council – Health Overview and Scrutiny Panel: Councillor Bentote (deputy: Councillor Read).

 

ii. Centre for Public Scrutiny (CfPS) – Scrutiny Champions Network: Councillor Brook.

 

iii. Partnership for South Hampshire overview and scrutiny committee: Councillor Bentote (deputy: Councillor Horrill).

 

At approximately 10.30pm and considering the remaining business on the agenda, members agreed that the meeting should be adjourned and that officers would seek to find a suitable date in August that the Committee could reconvene. If this was not possible then all outstanding agenda items would be moved to the committee’s next regular meeting on the 9th September 2021.

 

RESOLVED:

 

That the meeting be adjourned, and the outstanding items of business be deferred to either an additional meeting in August or the next scheduled meeting on 9 September 2021.

 

 

Registering to speak at this meeting:

The information below relates to the majority of meetings of the council but please note that different rules do apply for registering to speak at meetings of Full Council, Licensing Sub Committees, Planning Committees, Open Forums and Standard Sub Committees. Further information can be obtained using the contact details above.

Members of the public may speak at this meeting, provided they have registered to speak three working days in advance. Please contact Democratic Services via democracy@winchester.gov.uk or (01962) 848 264 to register to speak and for further details.

Members of the public should note that a live audio feed of the meeting will be available from the councils website (www.winchester.gov.uk ) and the video recording will be publicly available shortly after the meeting. For members of the public who are unable to utilise this facility a limited number of seats will be made available at the above named location however attendance must be notified to the council at least 3 working days before the meeting. Please note that priority will be given to those wishing to attend and address the meeting over those wishing to attend and observe.

 

The Scrutiny Committee on Monday, 19th July, 2021, 6.30 pm{sidenav}{content}