Agenda and draft minutes

To note the names of apologies given and deputy members who are attending the meeting in place of appointed members.

Apologies for the meeting were noted as above.

To receive any disclosure of interests from Members and Officers in matters to be discussed.

Note:  Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.      

If you require advice, please contact the appropriate Democratic Services Officer, prior to the meeting.

Several members advised of the following non-pecuniary interests:

1. Councillor Laming advised that he was the Chairman of the Badger Farm and Oliver’s Battery Residents Association.
2. Councillor Porter advised that she was also a member of Hampshire County Council.
3. Councillor Pett advised that he was a member of the South Downs National Park Authority appointed by the City Council.
4. Councillor Wallace advised that he was also a member of Hampshire County Council.
5. Councillor Tod advised that he was also a member of Hampshire County Council.

Councillor Brook provided an introduction and advised members of the following:

1. The committee’s task was to assess whether the policy responses in the Regulation 19 plan were suitable to address key issues and whether they met the four tests of soundness in the national planning policy framework:

·       Was the evidence base robust and credible?

·       Was it the most appropriate strategy when considered against alternatives?

·       Was the document effective?

·       Was it deliverable?

2. She emphasised the need to focus on substantive areas such as technical issues or fundamental flaws in the policies.
3. The meeting's purpose was not to determine personal preferences for the policies or allocations but to assess their fitness for consultation.
4. Officers would categorise the main points discussed into three categories:

·       Comments that were noted but required no further action.

·       Comments necessitating alterations to the document, such as technical details.

·       Comments requiring review to decide on potential adjustments to the plan.

Feedback and recommendations from the committee would be reported to the Cabinet meeting in September, followed by Full Council at the end of September.

RECOMMENDATION:

It is recommended that scrutiny committee comment on the proposals within the attached draft cabinet report, ref CAB3462 which is to be considered by cabinet at its meeting on the 16 September 2024.

Councillor Jackie Porter, Cabinet Member for Place and Local Plan introduced the Cabinet report, reference CAB3462 and made the following points:

1. Winchester City Council, regardless of political persuasion, wanted to provide the homes and employment necessary for growth, health, and well-being.
2. The new plan included an unwavering commitment to reducing the carbon footprint.
3. A strong local plan provided certainty for residents and clear guidelines for developers and the development planning team.
4. The Integrated Impact Assessment (IIA) indicated that the local plan should offer a succinct and up-to-date vision for each area's future.
5. Extensive consultations had involved Councillors at every stage and utilised various media.
6. Despite its length, the IIA had to go out for public consultation alongside the Regulation 19 document. The IIA was a commissioned objective study to support local plan decision-making.
7. The IIA examined the local plan vision and objectives, spatial strategy, and development principles through the lens of 14 objectives, including the commitment to decarbonise the district.
8. The assessment combined sustainability appraisal, strategic environmental assessment, health impact assessment, and equalities impact assessment.
9. Winchester City Council commissioned LUC to carry out the IIA, and they had used available data on metrics such as air quality, noise, flood risk, access to services, transport, open space, and importantly, reducing the carbon footprint for living, working, and travelling between new buildings and facilities.
10. Winchester City Council had a highly qualified and experienced team of planners, and the success of the local plan's efficacy was evident through a strong record of delivery, appeal judgements, and proof of the five-year land supply.
11. This scrutiny committee meeting was to monitor the local plan process from the publication of the Regulation 18 draft plan to the Regulation 19 proposed submission to reach the examination stage.
12. The Inspectorate must be confident that the local plan was sound, with a deadline for submission by June 30, 2025. Comments from this meeting would go forward to Cabinet, and then Full Council in September 2024.
13. If agreed, the Regulation 19 plan would go out for public consultation in 2024. The Inspectorate would receive full responses from the consultation.
14. The plan acknowledged smaller sites coming forward in sustainable locations on previously developed land, identified as windfall sites.
15. The local plan dictated a "brownfield first" approach to ensure the countryside was not developed while brownfield sites were available. Greenfield sites would only be given planning permission after 2030.
16. The South Downs National Park contributed significantly to biodiversity, leisure, and tourism, occupying 40% of the district’s land. Although it had duties as a national park, it was not a housing authority and would contribute 350 homes to the local plan.
17. Detailed studies of employment and retail land requirements were carried out using three different methodologies, updated recently and reviewed to reflect current economic situations and work patterns.
18. The plan allocated sufficient employment land to meet predicted requirements if all opportunities were taken up.
19. The three major spatial areas discussed in the local plan were South Hampshire urban areas, Winchester town, and market  ...  view the full minutes text for item 4.

To receive and note questions asked and statements made from members of the public on matters which fall within the remit of the Committee.

Members of the public and visiting councillors may speak at the committee, provided they have registered to speak three working days in advance.  Please complete this form (https://forms.office.com/e/u7yfy5YgqM) by 5 pm, Tuesday 23 July or call (01962) 848 264 to register to speak and for further details.

The following members of the public and Councillors addressed the committee, and a summary of their points is detailed below.

1. Councillor June Perrins:

1. Raised concerns about the settlement boundary change for South Wonston, highlighting that the process for the boundary review, including desktop reviews, site visits, and consultation, was not applied. The last review was in 2006, and the Parish Council only learned of the proposed boundary state after the draft new plan was published.
2. It was noted that the Regulation 18 and Regulation 19 versions indicated a settlement boundary adjustment, including the gardens of 63 to 69 Wrights Way and the open space to the West of Chaucer Close, which were previously rejected for development.
3. The Parish Council feared that the inclusion of SWO1 might lead to a larger extension of the settlement boundary, affecting the rural setting and causing negative impacts such as increased vehicle movements on the road network and pressure on local facilities and infrastructure.
4. The background paper to inform the Local Plan (Appendix 3, 2020-2024) stated that SWO1 achieved a high sensitivity designation for which protection from development was the preferred option. However, the main document concluded that it provided an opportunity to build homes.
5. Development on this Greenfield site was considered inappropriate, based on little more than a general requirement to deliver homes, and the Parish Council did not consider the inclusion of SWO1 justified.

2. Councillor Pauline Maunder:

1. Referred to the late inclusion of site reference SU01, Land at Brightlands, and the concerns of sewerage issues and flooding risks in Sutton Scotney. The Parish Council had consistently opposed future development until these issues were resolved.
2. Sutton Scotney was a village with a very high water table, at constant risk of flooding, and suffering from severe sewerage issues. Developments in the village had relied on waste being removed by tankers for over five years.
3. The justification for the late inclusion of Land at Brightlands in the Regulation 19 was that Southern Water had provided reassurances that a pressurised pipeline would be operating and able to accommodate additional flow by 2030. However, Southern Water had previously advised that tankering of waste would end in 6 to 12 months (July 2019) and that the pipeline would eliminate the need for tankers during storm conditions (August 2022), which had not been the case.
4. A flood risk assessment commissioned by Wonston Parish Council concluded that any development at Brightlands would influence the water and floodplain. The Parish Council felt let down by the Local Plan proposals and would respond robustly to the Regulation 19 consultation.

3. Councillor Liz Winn:

1. Raised concerns about the limited planning guidance for the development of the Sir John Moore Barracks site.
2. The approach taken relied on a developer-led master plan, which risked sidelining the community from having an effective role in this and future sites. The Parish Council had not yet seen any detail that would guide and inform the development, such as how it connected to adjoining communities, requirements  ...  view the full minutes text for item 5.

The following is a summary of the points raised in this section of the meeting.

1.    What were the risks of challenge to this Regulation 19 Local Plan, specifically regarding reliance on other providers such as Southern Water and Health Services for GP provision, and challenges based on consultation with parishes and other agencies?

2.    How had these risks been assessed, and were we adequately protected?

3.    Regarding paragraph 3.7 of the Regulation 19 document, how would scrutiny comments be brought forward to the Planning Inspector?

4.    How did paragraph 11.12 address the integration of the strategic issues and options paper into Regulation 18 and 19 and how did this approach apply to Wickham and other settlements?

5.    Would officers review in detail the comments made by members of the public today?

6.    Considering paragraph 2.1 in the Cabinet paper, what were the financial implications to the Council of the work undertaken on the Local Plan?

7.    Regarding Appendix 4 which outlined risks arising from changes in government policy, did we have sufficient reserves to ensure the council could produce a compliant plan in the face of such changes?

8.    If the new National Planning Policy Framework (NPPF) introduced a shift from Brownfield to Greenfield priorities, how would this impact our current plan, particularly regarding a site at Sutton Scotney?

9.    The strategic transport assessment implied that Hampshire’s Bus Service Improvement Plan had minimal impact on Winchester. How reliable was this assessment, given the limited bus services in rural areas?

10.Had transport issues, particularly relating to Badger Farm & Olivers Battery been assessed with the new Local Plan’s proposed developments?

11.How would infrastructure such as doctors and dentists be addressed given the current lack of amenities?

12.How would potential government changes affecting brownfield sites, such as golf courses and garden centres, impact our emerging plan?

13.What were the implications of the Local Plan on achieving net zero by 2030 for the district?

14.Further information was requested regarding the viability report by Dixon Searle, particularly around affordable housing.

15.Given the expected NPPF update, did the delegated authority in the Cabinet report allow for substantial changes without further consultation and scrutiny?

16.Regarding the availability of comments from the Regulation 18 consultation, it was felt that a large number of comments were not available on the website. Could officers provide an update on this and what could be done to make these comments easier to find on the website?

17.With the new plan asking for Low Energy Transformational Initiative (LETI) standards, would we be able to enforce this standard?

These points were responded to by the Cabinet Member for Place and Local Plan and officers accordingly.

The following is a summary of the points raised in this section of the meeting.

Carbon Neutrality and Designing for Low-Carbon Infrastructure

1.    Should there have been more emphasis on the nature emergency within the Local Plan, considering the frequent mentions of the climate emergency?

High-Quality Well-Designed Places and Living Well

1.    Regarding Policy D2, what input could the Winchester Town Forum make to the design principles for Winchester Town, considering it was not a statutory consultee but had contributed in previous years?

2.    Officers were asked to explain the role of Supplementary Planning Documents (SPDs) as we moved from the current Local Plan to the next one.

3.    How could we prevent poorly designed buildings, such as the flats just outside the Winchester District, from being constructed in the future?

4.    How could individuality in housing design be encouraged to avoid uniform styles from major developers and promote distinctive housing?

Sustainable Transport and Active Travel

1.    Why was there no employment allocation in major housing developments such as those at the Abbots Barton site?

2.    How would the change from employment to mixed-use developments impact the outskirts of the city and its business centre?

3.    Were there any inaccuracies in the hierarchies of facilities for example in Colden Common, and how would these be addressed and updated?

4.    Did the 20-minute neighbourhood concept apply to places like Waltham Chase and Whiteley, and would it still be effective in the future?

5.    How did the lack of linkage between the City Council and Hampshire County Council as the transport authority impact the development of active transport and public transport policies?

6.    How could we ensure adequate parking provisions in new developments, considering changes in household makeup and the National Planning Policy Framework (NPPF)?

7.    Were the sizes of garages considered in parking provisions, ensuring they were functional for modern vehicles?

8.    Were there provisions to ensure every house had access to a charging point for electric cars?

9.    Were there considerations for changing the standard size of parking spaces to accommodate larger modern vehicles?

Biodiversity and the Natural Environment

1.    In reference to Policy NE9, had we taken advice from ecologists and horticulturists regarding the planting of non-native species, considering climate change had made native species less resilient?

2.    Should we consider prioritising non-native species for climate resilience, rather than making exceptions for them?

3.    Regarding Policy NE5  and CN1, were these at odds with rural small local sites?

4.    What considerations were given to settlement gaps, specifically regarding the Sir John Moore Barracks site/Littleton and Curdridge and Whiteley?

5.    Why was only the River Itchen referenced in Policy NE16?

6.    What challenges do we foresee with biodiversity net gain, especially considering the reliance on 100% offset credits in the viability assessment report?

7.    Could officers comment on the concerns raised by Siobhan Brophy regarding wildlife sites and habitats, specifically the 17 Sites of Special Scientific Interest (SSSI) in the district?  ...  view the full minutes text for item 7.

The following is a summary of the points raised in this section of the meeting.

Winchester Site Allocations

1.    Why was 42% of all the employment land allocated to Bushfield Camp, considering the potential increase in vehicle movements and whether this allocation had been tested?

2.    How could we ensure that the development at Bushfield Camp would not be car-led and would prioritise active travel connections to Winchester Town?

3.    Because of the live planning application for this site, it was asked whether this policy was academic.

4.    Regarding Sir John Moore Barracks, could we address the concerns about limited planning guidance, settlement gaps, and the involvement of parishes in the master planning process?

5.    How does Policy NE7 affect Sir John Moore Barracks, and what were the implications for the site?

The Market Towns and Rural Area

1.    Given past issues with infrastructure providers not delivering on their commitments, what measures could we take to ensure that necessary infrastructure was in place before development proceeds in areas like Colden Common, Brambridge, and Sutton Scotney?

2.    Could we impose conditions to prevent development until the required infrastructure, particularly water and wastewater systems, was completed?

3.    What actions were being taken to address the concerns raised about the lack of consultation regarding the new allocation in Sutton Scotney, and how could we ensure better communication with affected communities in the future?

These points were responded to by the Cabinet Member for Place and Local Plan and officers accordingly.

Please note that appendices 1,3 and 4 of the Draft Cabinet Report are attached to this agenda. Appendix 2 (the Integrated Impact Assessment) will be provided separately on the 22 July 2024.

The following is a summary of the points raised in this section of the meeting.

1.    Local Plan Monitoring Framework

Would these KPIs come to scrutiny for future scrutiny meetings, or do we propose to monitor them through some other means, please?

2.    The Evidence Base

Could officers address an earlier question from a member of the public concerning South Wonston, and that a boundary review hadn't taken place since 2006? The local plan mentions boundary adjustments which could cause issues within their ward, impacting the site allocation of SW01.

3.    Habitat Regulations Assessment

Could officers address an earlier comment about valued landscapes being quoted in some places and not others and hadn't been defined?

4.    Integrated Impact Assessment

Several councillors commented that it was challenging to get such a large document a week before a meeting and asked officers to consider looking at alternative ways of providing this information going forward.

These points were responded to by the Cabinet Member for Place and Local Plan and officers accordingly.

The committee resolved that it had given due consideration to the report, and it had no specific recommendations for Cabinet to consider, however it asked that cabinet consider the following points further:

1.    Review how Regulation 18 and Regulation 19 consultation responses were advertised and published to prevent future issues.

2.    Investigate opportunities to mitigate reliance on third parties.

3.    Monitor risks from government changes, especially regarding the NPPF, and address major changes as they arise.

4.    Seek opportunities to align policies with neighbouring councils for example the South Down National Park. Consider mutual support strategies and align policy development timelines.

5.    That the Cabinet Member consider the points made during public participation and members debate as summarised above.