Agenda and minutes

Audit and Governance Committee - Thursday, 9th January, 2020 6.30 pm, NEW

Venue: Wykeham Suite, Mercure Winchester Wessex Hotel, Paternoster Row, Winchester, SO23 9LQ

Contact: Dave Shaw, Senior Democratic Services Officer  Tel: 01962 848221 email:

No. Item


Disclosure of Interests

To receive any disclosure of interests from Members and Officers in matters to be discussed.


Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, and non disclosable pecuniary interests in accordance with legislation and the Council’s Code of Conduct.


If you require advice, please contact the appropriate Democratic Services Officer, prior to the meeting.



(Audio recording refers)


Councillor Godfrey and Miller both declared a personal (but not prejudicial) interest in all items that might present a conflict of interest arising from their former positions as a Portfolio Holders serving on Cabinet.  No such conflict arose in the meeting and they spoke and voted on all items.


Councillor Gottlieb made a personal statement that he might be one of the District Councillors referred to in Report AG016 - Governance Quarterly Update - Quarter 2 2019/20 – Appendix 3 - Outstanding Code of Conduct Complaints.



Chairperson's Announcements


(Audio recording refers)


The Chairperson announced that training for Committee members on Risk Management would take place on Wednesday 11 March 2020 at 6:30pm in the Walton Suite, Guildhall, Winchester.



Audit and Governance Committee Work Programme 2019 2020 pdf icon PDF 285 KB


(Audio recording refers)


The Committee debated the Committee’s role in the post implementation review of projects and whether the benefits of completed projects had met the project’s objectives.  It was agreed that the Strategic Director: Resources give consideration as to how this could be achieved.




            That the Audit and Governance Work Programme for 2019/20 be noted and that the Strategic Director: Resources consider ways to report on the post implementation review of projects.



Minutes of the Previous Meeting of the Audit and Governance Committee held on 25 July 2019 pdf icon PDF 145 KB



(Audio recording refers)



            That the minutes of the previous meeting held on 25 July 2019 be approved and adopted.



Public Participation

To receive and note questions asked and statements made from members of the public on matters which fall within the remit of the Committee.



(Audio recording refers)


There were no statements made or questions put from members of the public.



Governance Quarterly Update - Quarter 2 2019/20 AG016 pdf icon PDF 1013 KB



(Report AG016 and audio recording refers)


Antony Harvey and Beverly Davies from Southern Internal Audit Partnership were in attendance for this item.


The Strategic Director: Resources clarified that on page 43 of the Report the reference to the Outstanding Code of Conduct Complaint dated 27 July 2017 should be corrected to read 13 February 2017.


Members raised questions or commented regarding the content of the Report and the officers responded accordingly.  These included the completion of the Risk Management matrix in future Reports and that officers were undertaking a review of the Equality Impact Assessment implications section.


Members were requested to contact the Strategic Director: Resources to inform or request items to be included in the 2020/21 audit plan.




That the content of the Report and the progress against the Internal Audit management actions be noted and that Members contact the Strategic Director: Resources to inform or request items to be included in the 2020/21 audit plan.



Treasury Management mid-year Monitoring Report for 2019 2020 AG017 pdf icon PDF 272 KB


(Report AG017 and audio recording refers)


Mr Sarfas from Hampshire County Council presented this Report.


Members raised questions or commented regarding the content of the Report and the officers responded accordingly.


At the invitation of the Chairperson, Councillor Cutler commented on the Council’s borrowing activity as set out in paragraph 16 of the Report.




That the Treasury Management Mid Year Monitoring Report 2019/20 be noted.



Pay Policy Statement 2020 2021 AG018 pdf icon PDF 350 KB


The officers responded to Members’ questions.  These included the future undertaking of an Equality Impact Assessment in relation to the analysis of the gender pay gap and the numbers of lowest paid employees and their working hours (which was clarified as being 3 employees and the quantum related to working a 37 hour week).


The Strategic Director – Resources tabled some amendments to the Policy at the meeting in relation to consistent use of language.  This updated version of the Policy is recommended to Council for adoption and is attached to the Minute of this meeting.








Registering to speak at meetings of the council:

The information below relates to the majority of meetings of the council but please note that different rules do apply for registering to speak at meetings of Full Council, Licensing Sub Committees, Planning Committees, Open Forums, and the Standards Hearing and Human Resources Sub Committees and the Appointments Panel. Further information can be obtained using the contact details above.

Members of the public may speak at this meeting, provided they have registered to speak three working days in advance. Please contact Democratic Services via or (01962) 848 264 to register to speak and for further details - which can also be found on the individual meeting agenda front sheets.


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