Agenda and minutes

Audit and Governance Committee - Thursday, 12th November, 2020 6.00 pm

Venue: This meeting will be held virtually and a live audio stream can be listened to via

Contact: Dave Shaw, Senior Democratic Services Officer  Tel: 01962 848221 email:


No. Item


Apologies and Deputy Members

To note the names of apologies given and Deputy Members who are attending the meeting in place of appointed Members.



No apologies were received.



Disclosure of Interests

To receive any disclosure of interests from Members and Officers in matters to be discussed.


Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, and non disclosable pecuniary interests in accordance with legislation and the Council’s Code of Conduct.


If you require advice, please contact the appropriate Democratic Services Officer, prior to the meeting.



Councillor Craske declared a personal but non prejudicial interest with regards to his employment with KPMG, who provided audit services to the Council.  He stated that should the matter of audit be raised he would withdraw from the meeting.  This matter did not arise and Councillor Craske fully participated in the meeting.



Chairperson's Announcements


The Chairperson announced that the virtual briefing on Treasury Management for Members would be held at 10:00am on Tuesday 8 December 2020.  The Strategic Director: Resources and Monitoring Officer also provided an update on the new Model Code of Conduct.



To note the Audit and Governance Committee Work Programme 2020 2021 pdf icon PDF 205 KB


A Member commented that the business programmed for the March 2021 meeting appeared to be substantial and perhaps an additional meeting of the Committee might be considered by the officers in consultation with the Chairperson.




            That the Audit and Governance Work Programme for 2020/21 be noted.



Minutes of the Previous Meeting of the Audit and Governance Committee held on 28 July 2020 pdf icon PDF 300 KB




            That the minutes of the previous meeting held on 28 July 2020 be approved and adopted.



Public Participation

To receive and note questions asked and statements made from members of the public on matters which fall within the remit of the Committee.. 


NB members of the public are required to register with Democratic Services three clear working days before the meeting (see below for further details).


Members of the public and visiting councillors may speak at the Committee, provided they have registered to speak three working days in advance.  Please contact Democratic Services by 5pm on Friday 6 November 2020 via or (01962) 848 264 to register to speak and for further details.





No members of the public had registered to speak at the meeting



Governance Quarterly Update Q2 2020/21 AG035 pdf icon PDF 930 KB



Mr Harvey and Ms Davies from Southern Internal Audit Partnership were in attendance for this item.


Members asked questions and raised comments which were responded to by the officers accordingly.




That the content of the report and the progress against the internal audit management actions be noted and that no matters be raised with the cabinet member.



Audit Results Report for the Year Ended 31 March 2019 AG039 pdf icon PDF 120 KB

Additional documents:



Mr Suter and Mr Sutterford from EY introduced the Report.




That, subject to the accounts being approved in accordance with recommendation 1 of Report AG038, the Letter of Representation (Appendix 1) be approved.



Annual Financial Report 2019 2020 AG038 pdf icon PDF 134 KB

Additional documents:





1.            That approval of the audited Statement of Accounts 2019/20 as set out in Appendix 1, subject to amendments resulting from the completion of the auditor’s outstanding work, be delegated to the Section 151 Officer in consultation with the Chairperson of the Audit and Governance Committee.


2.            That, on completion of the auditors work, the Chairperson of the Audit and Governance Committee signs the Statement of Responsibilities on page 24 of Appendix 1 to certify the accounts and authorise their issue.



Treasury Management mid-year monitoring report 2020/21 AG034 pdf icon PDF 367 KB



Mr Sarfras, Principal Accountant, Hampshire County Council was in attendance for this item and presented the report.




That the Treasury Management Mid-Year Monitoring Report 2020/21 be noted.



Internal Audit External Quality Assessment 2020 AG036 pdf icon PDF 206 KB

Additional documents:



Mr Harvey and Ms Davies from Southern Internal Audit Partnership were in attendance for this item.




That the Internal Audit External Quality Assessment 2020 attached as Appendix 1 be noted.


The meeting commenced at 6.00 pm and concluded at 7.15 pm




Registering to speak at meetings of the council:

The information below relates to the majority of meetings of the council but please note that different rules do apply for registering to speak at meetings of Full Council, Licensing Sub Committees, Planning Committees, Open Forums, and the Standards Hearing and Human Resources Sub Committees and the Appointments Panel. Further information can be obtained using the contact details above.

Members of the public may speak at this meeting, provided they have registered to speak three working days in advance. Please contact Democratic Services via or (01962) 848 264 to register to speak and for further details - which can also be found on the individual meeting agenda front sheets.


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