Agenda and minutes

Audit and Governance Committee - Thursday, 11th February, 2021 6.00 pm

Venue: To listen live to this meeting please either click the audio player below or follow this link: http://live.audiominutes.com/wincc please note that this link will only be live once the meeting begins.

Contact: Dave Shaw, Senior Democratic Services Officer  Tel: 01962 848221 email:  dshaw@winchester.gov.uk

Media

Items
No. Item

1.

Apologies and Deputy Members

To note the names of apologies given and Deputy Members who are attending the meeting in place of appointed Members.

Minutes:

No apologies were received.

 

2.

Disclosure of Interests

To receive any disclosure of interests from Members and Officers in matters to be discussed.

 

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, and non disclosable pecuniary interests in accordance with legislation and the Council’s Code of Conduct.

 

If you require advice, please contact the appropriate Democratic Services Officer, prior to the meeting.

 

Minutes:

Councillor Godfrey declared a personal (but not prejudicial interest) in respect of his membership of the Local Government Pension Scheme.

 

3.

Chairperson's Announcements

Minutes:

 

The Chairperson announced that members of the committee had been contacted in respect of the committee work programme for the 4 March 2021 meeting.  The work programme required review and this may lead to the deferral of consideration of some items to future meetings. 

 

4.

Public Participation

To receive and note questions asked and statements made from members of the public on matters which fall within the remit of the Committee.. 

 

NB members of the public are required to register with Democratic Services three clear working days before the meeting (see below for further details).

 

Members of the public and visiting councillors may speak at the Committee, provided they have registered to speak three working days in advance.  Please contact Democratic Services by 5pm on Friday 5 February 2021 via democracy@winchester.gov.uk or (01962) 848 264 to register to speak and for further details.

 

Minutes:

No members of the public had registered to speak at the meeting

 

5.

Business items

6.

Pay Policy Statement 2021/2022 AG041 pdf icon PDF 357 KB

Minutes:

The Service Lead – Human Resources introduced the report.

 

The officers responded to Members’ questions. 

 

These included a request that the report include an Equality Impact Assessment to demonstrate the impact of the Pay Policy Statement on groups of employees with characteristics protected by the Equality Act.

 

The officers provided further details on the council’s appraisals process and the support offered for staff wellbeing, particularly mental health support; the operation of the Local Government Pension Scheme and the implications of the Public Sector Exit Payment Regulations which was the subject of Judicial Review.

 

The officers also agreed to inform committee members prior to the meeting of full council that contractors engaged by the council were paying the Living Wage.

 

At the conclusion of debate, it was agreed that an Equality Impact Assessment be completed prior to Full Council approving the Pay Policy Statement and that the officers also give consideration to dividing paragraph 11.1 (Re-employment of officers) into two separate sentences to distinguish between when an employee is dismissed on the grounds of redundancy and the case of early retirement with the employer’s consent.

 

            RECOMMENDED TO COUNCIL:

 

      1.  That the Pay Policy Statement for the financial year 2021/22 is recommended to council for adoption.

2.  That in approving the Pay Policy Statement, which includes references to the government’s Exit Pay Cap legislation, that council note the Pay Policy will be amended, if needed, to accord with the decision of the current Judicial Review and comply with any revised legislation.  The amendment is delegated to the Strategic Director: Resources in consultation with the Deputy Leader and Chair of Audit and Governance Committee.  

 

Registering to speak at this meeting:

The information below relates to the majority of meetings of the council but please note that different rules do apply for registering to speak at meetings of Full Council, Licensing Sub Committees, Planning Committees, Open Forums and Standard Sub Committees. Further information can be obtained using the contact details above.

Members of the public may speak at this meeting, provided they have registered to speak three working days in advance. Please contact Democratic Services via democracy@winchester.gov.uk or (01962) 848 264 to register to speak and for further details.

Members of the public should note that a live audio feed of the meeting will be available from the councils website (www.winchester.gov.uk ) and the video recording will be publicly available shortly after the meeting. For members of the public who are unable to utilise this facility a limited number of seats will be made available at the above named location however attendance must be notified to the council at least 3 working days before the meeting. Please note that priority will be given to those wishing to attend and address the meeting over those wishing to attend and observe.

 

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