Agenda, decisions and minutes

To record the names of apologies given.

Apologies were received as noted above.

To receive any disclosure of interests from Members and Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.

Councillor Tod declared a personal (but not prejudicial) interest due to his role as a County Councillor.

NB members of the public are required to register with Democratic Services three clear working days before the meeting (contact: democracy@winchester.gov.uk or 01962 848 264).   

Timothy Montagu (Oram Arbour’s residents’ association) and Phil Gagg (WinACC Transport & Planning Action Group) spoke regarding report CAB3399(R) and their comments are summarised under the relevant minute below.

RESOLVED

          That the minutes of the previous meeting held on 7 February 2023 be agreed as a correct record.

Councillor Tod had no announcements to make.

Councillor Tod introduced the report which detailed the results of the initial stakeholder and wider public engagement.  He referred to a communication received from Cycle Winchester requesting that the reference to cycling be made more explicit which could be addressed at the meeting.

The Project Lead gave a presentation on the results of the consultation which had taken place between August and October 2022.  The presentation was available on the council’s website here  The Project Lead stated that a number of detailed comments had been received which would be more relevant to the next stage of the project (if it were to proceed) and these would be saved.

Two people spoke during public participation as summarised briefly below.

Timothy Montagu (Oram Arbour’s residents’ association)

Mr Montagu clarified that his comments were not a formal response from the residents’ association.  He echoed the comments made by others during the public consultation (as reported in the presentation) regarding the importance of history, heritage, green spaces, lighting and transport.   He also highlighted the importance of improving the connectivity of the station to the high street area, including the idea of restoring two-way traffic on Sussex Street.  He queried whether there was a demand for more office space in the current economic climate.  He also believed that the cadet force building could be better located elsewhere and whether the council was working with the owners of Cromwell House and the former Denplan offices.

Phil Gagg (WinACC Transport & Planning Action Group)

Mr Gagg generally welcomed the approach in the report, particularly the link with decarbonising travel.  He emphasised that the current station location was the only practical place for a new inter-transport exchange to be situated and the importance of a proper two-way interchange between bus and train travel.  He highlighted the aim of ensuring easy access to the city centre, to linking with proposals within the Winchester Movement Strategy and proposals for access to the Central Winchester regeneration area.  He stated that the consultation response indicated many more people wanted to see pedestrian, cycling and bus access improvements in the area, compared to those wishing to improve access by car and hoped that the scheme would deliver what people wanted, including younger people.

The Project Lead responded to the comments made during public participation, including on the following points:

(a)         Confirmation that the project team were working closely with Hampshire County Council, including on the consultation regarding Sussex Street;

(b)         Market analysis and discussions with Winchester BID had confirmed demand for high quality office space which met the latest requirements.

(c)         Discussions were being held with the Ministry of Defence and the other owners of the properties mentioned.

(d)         The importance of an effective transport interchange was recognised.

(e)         It was acknowledged that the consultation response were skewed towards the older generation and further work would be undertaken to discover younger people’s views.

The Project Lead responded to Members’ questions as summarised below:

(f)          The process for developing the strategic outline case  ...  view the full minutes text for item 6.

1.      That an exception to the council’s Contract Procedure Rules in accordance with paragraph 41 be approved to enable a direct award of the contract to Leaves Construction, subject to agreement to carry out the revised scope of works within the approved budget.

2.      That the Head of Programme Central Winchester Regeneration in consultation with the Service Lead – Legal, be authorised to arrange for all the necessary agreements with the provider to be entered into on behalf of the council in accordance with Article 14 of the council’s constitution.

3.      That expenditure of up to £301,000 under Financial Procedural Rule 7.4 be approved.

Councillor Tod introduced the report and emphasised the importance of ensuring meanwhile uses, particularly as the preferred development partner had indicated that the Kings Walk area would not be one of the first areas to be redeveloped under the wider scheme proposals.  He confirmed that the proposed approach was supported by the preferred development partner for Central Winchester regeneration and tenants.

The Project Lead explained the reasons for the approach recommended and responded to Members’ questions as summarised below.

(a)       The difference between the scope of the works proposed in this contract compared to the contract scope previously proposed.

(b)       The improvements to the Kings Walk area already undertaken and that these had been positively received by tenants.

(c)        The likely timescale for the project with the work anticipated to be completed by the end of summer 2023.

Cabinet agreed to the following for the reasons set out above and outlined in the report.

RESOLVED:

1.             That an exception to the council’s Contract Procedure Rules in accordance with paragraph 41 be approved to enable a direct award of the contract to Leaves Construction, subject to agreement to carry out the revised scope of works within the approved budget.

2.             That the Head of Programme Central Winchester Regeneration in consultation with the Service Lead – Legal, be authorised to arrange for all the necessary agreements with the provider to be entered into on behalf of the council in accordance with Article 14 of the council’s constitution.

3.             That expenditure of up to £301,000 under Financial Procedural Rule 7.4 be approved.

The Project Lead gave a presentation updating Members on the current situation regarding the planning application relating to the former Friarsgate medical centre.  The presentation was available on the council’s website here 

The Project Lead responded to Members’ questions as summarised below.

(a)       Confirmed that no decisions had yet been made but the intention of the presentation was to provide an update on possible proposals.

(b)       The proposed approach could include shallow archaeological digs, which could include an education element by involving relevant students. 

(c)        The council’s archaeology officer, together with Patrick Ottaway (external) archaeological consultancy, were fully involved in discussions.

(d)       The proposals would include information display boards and might include mobile display units.

RESOLVED:

            That the presentation be noted.