Terms
of Reference - Summary
To act as a consultative and
advisory body regarding issues affecting the five Winchester Town
District Wards which, on occasions, may also include
‘cross-boundary’ matters involving adjoining areas
(e.g. Badger Farm and Olivers Battery) and the Littleton Parish
Ward area of the parish of Littleton and Harestock. For
further information please refer to the council’s
constitution, as set out in the extract below.
4 Winchester Town
Forum
4.1 To consider the draft
capital and Revenue Budget for the S35 Town Account each year and
to make recommendations to Cabinet and Council.
4.2 Within the Council’s
Budget and Policy framework and the framework of the S35 Town
Account Revenue Budget:
a. To incur
expenditure;
b. To set fees and
charges;
c. To make decisions in
connection with the operation or management of property or
facilities;
d. To make arrangements for
special events;
e. To scrutinise budget and
other performance monitoring reports;
f. To authorise incurring
expenditure up to a limit of £50,000 on Town Account capital
schemes within the approved capital programme under Financial
Procedure Rule 7.4.
g. To authorise virement of a
sum of £25,000 or less in total in any one year between
budget heads subject to: (i) The virement being in respect of a
budget within the S35 Town Account and that the base budget is not
increased; and (ii) Where in the opinion of the Section 151 Officer
the provisions of the Council’s Financial Procedure Rules
(Rules 8.4 (a) to (d) and 8.5) on virement are met.
h. To consider the programme of
schemes within the Town Wards to be funded from the Open Spaces
Fund each year, including any other funds specifically allocated to
the programme of schemes within the Town Wards, particularly the
Community Infrastructure Levy (CIL), and to make recommendations to
Cabinet and the Cabinet Member.
i. To act as a consultative and
advisory body regarding issues affecting the five Winchester Town
District Wards which, on occasions, may also include
‘cross-boundary’ matters involving adjoining areas that
will have an impact in the town area. Part 3.3 The Regulatory
Committees and Other Non-Executive Decision Making Committees Page
77 of 253
j. Council officers shall
ensure that the Town Forum is consulted on local and cross-boundary
matters on the same basis as Parish Councils and Town Councils,
except on regulatory matters, in particular planning or licensing
applications, where Parish Councils and Town Councils are statutory
consultees and ward Councillors are consulted in their own
right.
k. To forward any
recommendations for action principally to Cabinet, but also to one
of the regulatory Committees and/or Council when
appropriate.
l. To promote community
engagement and discussion within the Town Wards by undertaking
consultation exercises or encouraging the formation of community
groups. m.To collaborate with neighbouring Parish and Town Councils
on items of common interest.
PROVIDED THAT these provisions
shall not be exercised on behalf of any parished areas, such as
that part of St Barnabas Ward that is within the Parish of
Littleton and Harestock (Harestock Parish Ward).
Public Participation
A public question and comment
session is available at 6.30pm for a 15 minute period. There are a
few limitations on the questions you can ask. These mainly relate
to current applications (including grants), personal cases and
confidential matters. Please contact the Democratic Services
Officer in advance of the meeting for further details. If there are
no members of the public present at 6.30pm who wish to ask
questions or make statements, then the meeting will
commence.
Quorum = 5 Members