Terms of
Reference
Primary objectives of the
fora
The fora have no formal
decision making powers, but can make recommendations on suitable
arrangements relating to democracy and community
representation.
The
fora will:
1.
Meet 3 times per year.
Virtual meetings have proved successful and it is proposed that
these continue.
2.
Comment and advise on the next stages of the
implementation of the MDA.
3.
Monitor and comment on progress relating to the
development of the MDA including the implementation of planning
conditions and requirements of planning obligations (s106
agreements) and s278 agreements (highway works).
4.
Seek to promote and support community development
activities within the development area and provide advice on how
these should progress.
5.
Secure the establishment of appropriate local
democratic structures for the emerging community.
How
this will be achieved
1.
Each meeting will receive the following
input:
a.
Update on the physical development of the MDA (from
the developer).
b.
Report on the community development activities and
any issues arising within the MDA.
c.
Discussion on infrastructure.
Key
stages of the fora:
|
Stage 1 –
Planning
|
Stage 2 - Emerging
|
Stage 3 -
Establishing
|
|
Start: Initial master planning
End: Outline planning consent / start on site.
|
Start:
Start on site
End:
Establishment of a residents association or parish council as
applicable.
|
Start:
Establishment of a residents association or parish
council
End:
Future community governance agreed and established.
|
|
·
Act as a sounding board where ideas, options and
issues relating to the development can be considered before
becoming part of the formal planning process.
·
Consider and advise upon the infrastructure
required
|
·
Receive updates on the progress of development and
compliance with relevant planning conditions and S106/S278
agreements
·
Input into creation of a community development
strategy
|
·
Receive updates on progress in establishing the
community and any emerging issues
·
Consider and advise upon a strategy for the
ownership and management of the social infrastructure and community
assets.
·
Receive updates on the progress of development and
compliance with relevant planning conditions and S106/S278
agreements
|
|
Lead: Service Lead –
Built Environment
|
Lead: Service Lead –
Built Environment
|
Lead: Service Lead –
Community & Wellbeing
|
The fora will be subject to
annual review.
West
of Waterlooville / Stage 2/3
·
Winchester
City Council
4 elected representatives (inc.
Chair)
·
Havant
Borough Council
4 elected representatives (inc.
Vice
Chair)
·
Hampshire
County council
2 elected representatives
·
Newlands
Parish Council
2 representatives
Officers
Lead Officer
Steve Lincoln
Community Worker
TBC
Quorum
The fora will be quorate if
five voting representatives are present.
Method of working and voting
rights
All representatives are
expected to seek to reach conclusions by general
consensus. Where any voting
representatives on the Forum requires a formal vote to be taken,
this shall be by a show of hands by those voting representatives
present and voting (as per the membership set out
above).
Public Participation
procedure
There will be a period of 10
minutes maximum at the beginning of each forum meeting when the
Chair will invite the public, including local interest groups, to
raise any general matters of interest and/or matters relating to
the work of the forum.
An individual speaker will be
limited to a maximum of three minutes per agenda item. Where a number of members of the public wish to
speak they will be encouraged to agree the allocated maximum ten
minutes between then.
The Chair will retain
discretion to manage the public speaking process, and may limit
individual speakers to less than three minutes, or take other steps
necessary in order to maximise public participation in an
appropriate way.
Members and Officers will not
provide an immediate response to public comments raised from the
floor. All comments and queries will be
noted and the Chair will invite Officers and/or Members to respond
to specific points during the round table debate and discussion
amongst forum members that follows.
Members of the public should
contact the Democratic Services Officer 3 working days before the
meeting (preferably telephone or email) so that as many people who
wish to speak can be accommodated during the public participation
sessions.
Once the period of public
participation has drawn to a close, there will be an opportunity
for elected members who are not on the forum (i.e. Cabinet or Ward
Members) to speak in advance of questions and debate amongst forum
members at the Chair’s discretion.
The forum will then debate the
item with any conclusions and recommendations recorded.
Quorum = 5 Members