Agenda item

Councillor Tod introduced the report and drew Cabinet’s attention to the group nominations that had been circulated prior to the meeting.  He noted that appointed members be reminded of their responsibilities which should include an annual reporting back on the work of the external organisation.

At the invitation of the Leader, Councillor Horrill addressed the meeting as summarised briefly below.

Councillor Horrill suggested it would be preferable for the various group leaders and managers to meet prior to the Cabinet meeting to informally discuss the proposed appointments.  She also welcomed any proposal to ensure members reported back on their roles.

Cabinet agreed that the most appropriate method of reporting back on the work of the external organisations be considered further by the Monitoring Officer as set out in the new resolution 4 below.

Cabinet agreed to the following for the reasons set out in the report and addendum and outlined above.

RESOLVED:

1.              That the following appointments to external bodies be made for the 2026/27 Municipal Year (unless stated otherwise):

(i)                Central Hampshire Road Safety Council – Councillor Westwood

(ii)                Hampshire & Isle of Wight Local Government Association (HIOWLGA) – Leader and Deputy Leader (Councillors Tod and Cutler)

(iii)              Hampshire County Council Annual Meeting with Parish & District Councils regarding public transport issues – Cabinet Member with responsibility for Transport (Councillor Learney)

(iv)             Hampshire Cultural Trust – Cabinet Member with responsibility for Culture (Councillor Thompson) (Trustee) and Councillor Rutter (Observer)

(v)               Hampshire Homechoice Board – Cabinet Member with responsibility for Housing (Councillor Reach)

(vi)             Hampshire Rural Forum – Cabinet Member with responsibility for the Economy (Councillor Thompson)

(vii)            Hampshire and the Solent Combined County Authority Planning Advisory Board – Cabinet Member with responsibility for planning (Councillor Porter)

(viii)           Housing Ombudsman Complaints Handling Code – Member responsible for complaints – Cabinet Member with responsibility for Housing (Councillor Reach)

(ix)             Local Government Association – Leader and Deputy Leader (Councillors Tod and Cutler)

(x)               Mid-Hampshire Unitary Authority voluntary and full joint committee arrangements – Leader (Councillor Tod) and Deputy Leader as deputy (Councillor Cutler)

(xi)             Partnership for South Hampshire (PfSH) Joint Committee – Leader (Councillor Tod) and Deputy Leader as deputy (Councillor Cutler)

(xii)            PATROL (Parking and Traffic Regulations Outside London) Adjudication Joint Committee – Cabinet Member with responsibility for transport/parking – Councillor Learney

(xiii)           Police and Crime Panel (until May 2029, confirmed annually) – Councillor Murphy (Councillor Laming)

(xiv)          Project Integra Management Board – Cabinet Member with responsibility for waste (Councillor Cramoysan) plus Councillor Learney (deputy)

(xv)            River Hamble Harbour Management Committee (until May 2029, confirmed annually) – Councillor Power and Councillor Wallace (deputy)

(xvi)          South East England Councils (SEEC) – Leader (Councillor Tod) and Deputy Leader as deputy (Councillor Cutler)

(xvii)         South East Employers – Chair of Audit & Governance Committee (Councillor Morris)

(xviii)        South-East Hampshire voluntary and full joint committee – Deputy Leader (Councillor Cutler) and Councillor Tod (deputy)

(xix)          Southampton International Airport Consultative Committee – Cabinet Member with responsibility for Transport (Councillor Learney) and Councillor Bennett (deputies Councillors Aron and Cook)

(xx)            St John’s Winchester (until May 2029) – Councillor Thompson

(xxi)          Tourism South East – Cabinet Member with responsibility for Tourism (Councillor Thompson)

(xxii)         Unit 12 CIC (formerly Integr8 CIC) – Cabinet Member with responsibility for the community (Councillor Becker)

(xxiii)        Venta Living Ltd – Councillors Batho & Pett

(xxiv)       Welborne Community Forum – Councillor Chamberlain

(xxv)         WinACC – Cabinet Member with responsibility for Climate Change (Councillor Learney)

(xxvi)       Winchester Business Improvement District (BID) – Cabinet Member with responsibility for Economy (Councillor Thompson)

(xxvii)      Winchester Beacon – Cabinet Member with responsibility for homelessness (Councillor Becker)

(xxviii)     Winchester Sports Stadium Management Committee – Cabinet Member with responsibility for Sport (Councillor Becker) and Councillor Aron

(xxix)       Winchester Welfare Charities (until May 2030) – Councillor V Achwal (NB Councillor Gordon-Smith is the second trustee appointed May 2024 to May 2028)

2.              That representatives be reminded of their responsibilities whilst representing the Council on an external organisation, as summarised in Paragraphs 1.6 – 1.10 of the report and in the Guidance regarding serving on Outside Bodies.

3.              That authority be delegated to the Chief Executive, in consultation with the Leader and the Director (Legal) to agree the terms of reference and any associated procedures of the two voluntary or full joint committees set out in paragraphs 2.5 and 2.6 of the report.

 4.         That the Monitoring Officer review the reporting arrangements for members attending outside bodies or from the bodies themselves.