Agenda and minutes

Licensing & Regulation Committee - Thursday, 14th June, 2018 6.30 pm

Venue: Walton Suite, Guildhall, Winchester

Contact: Claire Buchanan, Senior Democratic Services Officer  Tel: 01962 848438 email:

No. Item


Appointment of Vice Chairman for the 2018/19 Municipal Year




            That Councillor Izard be appointed as Vice-Chairman of the Committee for the 2018/19 Municipal Year.



Disclosures of Interests

To receive any disclosure of interests from Members and Officers in matters to be discussed.


Note:  Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.


If you require advice, please contact the appropriate Democratic Services Officer, prior to the meeting.



Councillor Read made a personal statement that he was a ward member for Denmead and also the Chairman of the West of Waterlooville Forum, which had received reports from the West of Waterlooville Advisory Group on the Community Governance Review.



To note the time of future meetings of the Committee

·         Thursday 14 June 2018

·         Thursday 13 September 2018

·         Thursday 6 December 2018

·         Thursday 21 February 2019





That the meetings of the Committee commence at 6.30pm in accordance with the published timetable of meetings for 2018/19, as set out on the agenda.



Minutes pdf icon PDF 58 KB

Minutes of the previous meeting held on 21 February 2018.





            That the minutes of the previous meeting of the Committee, held on 21 February 2018, be approved and adopted.



Public Participation

To receive and note questions asked and statements made from members of the public on issues relating to the responsibility of this Committee.




There were no questions asked or statements made.


Draft Reorganisation Order - Community Governance Review
West of Waterlooville MDA pdf icon PDF 349 KB


(Report LR510 refers)


Councillor Godfrey introduced the report which set out preferred outcomes of the second stage of consultation on the community governance review which was undertaken during March and April.  These were that a new parish council for the area be created and be called Newlands Parish Council and elected from a single list of members for the whole parish area.  The report also set out, at Appendix  2, the proposed area of Newlands Parish Council and the areas to be transferred from Denmead and Southwick & Widley Parish Councils. Winchester City Council would make any final decision with regard to the transfer and division of assets as well as the boundary of the new parish council. 


During further discussion, it was clarified that although the two existing parish councils would be influential in determining actual detailed costs, again, it was for Winchester City Council to establish the precept for the new parish council.  It was confirmed that, in addition to some commuted sums from the developer, it possible that much of the open space within the major development area would, due to its relative complexity in management terms (for example sustainable drainage systems), remain under the management of Winchester City Council.  It was also appreciated that although the final consultation response had been generally low, Newlands was the preferred name of the new parish council and the Chairman pointed out that this name referenced the historic name of the land.     


In conclusion, the Committee supported the recommendations as set out.




            1.         That the Committee agree to the establishment of a new        parish council to cover the area of the West of Waterlooville        Major Development Area (as defined by the map at appendix 2    in report LR510) and to the preparation of a draft Reorganisation     Order;


2.         That permission be sought from the Local Government           Boundary Commission for England for the draft Reorganisation            Order to be made:


3.         That final details be agreed with the existing Parish    Councils for Denmead and Southwick & Widley to enable the           preparation of a Reorganisation Order for submission to the Full          Council on 26 September 2018;


4.         That local stakeholders and Hampshire County Council        be informed of this decision; and


5.         That preparations be made for the new Newlands Parish       Council to be established from 1 April 2019



Minutes of the Licensing Sub-Committee meeting held 26 January 2018 pdf icon PDF 226 KB

·         26 January 2018




                        That the minutes of the Licensing Sub-Committee  held on 26          January 2018 be received and noted (attached as Appendix A to the      minutes.

Registering to speak at this meeting:

The information below relates to the majority of meetings of the council but please note that different rules do apply for registering to speak at meetings of Full Council, Licensing Sub Committees, Planning Committees, Open Forums, the Winchester Sports & Leisure Park (WSLP) Advisory Board and the Standards Hearing and Human Resources Sub Committees and the Appointments Panel. Further information can be obtained using the contact details above.

Members of the public may speak at this meeting, provided they have registered to speak three working days in advance. Please contact Democratic Services via or (01962) 848 264 to register to speak and for further details - which can also be found on the individual meeting agenda front sheets.

With the exception of the WSLP Advisory Board, members of the public should note that a live audio feed of the meeting will be available from the council's website ( ) and the video recording will be publicly available shortly after the meeting. For members of the public who are unable to utilise this facility a limited number of seats will be made available at the above named location however attendance must be notified to the council at least 3 working days before the meeting. Please note that priority will be given to those wishing to attend and address the meeting over those wishing to attend and observe.


Licensing & Regulation Committee on Thursday, 14th June, 2018, 6.30 pm{sidenav}{content}