Agenda and minutes

To receive any disclosure of interests from Members or Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with the Council’s Code of Conduct.

Councillor Cutler declared a disclosable pecuniary interest in respect of the Recommended Minute of Cabinet – Winchester District Proposed Submission Local Plan (Regulation 19) (CAB3462 refers). He then immediately left the meeting and took no part in any discussion or decision thereon.

Councillors Porter, Tod, Wallace and Warwick each declared personal (but non prejudicial) interests in respect of agenda items that may be related to their role as County Councillors.

The Mayor paid tribute to former councillor and Mayor of Winchester (2011 – 2012) Barry Lipscomb who had recently passed away.  With the leave of the Mayor, Councillor Godfrey then provided his own personal recollections of his former fellow ward member and colleague.  Council then stood in silent tribute to his memory.

To receive and answer and questions from the public.

(Questions must be received in writing by Democratic Services – democracy@winchester.gov.uk – no later than noon on Tuesday 20 August 2024). The total time allocated for questions by the public shall normally be limited to 20 minutes.

Please note that as per the Council’s Constitution (Part 4.1 - Council Procedure Rule, paragraph 8.2) there will be no public or Councillor questions under Council Meeting Procedure Rule 19 unless related to the matter of the extraordinary meeting. 

10 written questions had been received from members of the public, of which 5 were heard by those who had attended the meeting to present their questions. Supplementary questions were also asked. The questions received and their response were subsequently set out on the council’s website, including the written responses to those questions where the questioner was not present. 

The total time for questions and the answer and supplementaries thereto shall not exceed 40 minutes.

Please note that as per the Council’s Constitution (Part 4.1 - Council Procedure Rule, paragraph 8.2) there will be no public or Councillor questions under Council Meeting Procedure Rule 19 unless related to the matter of the extraordinary meeting.  

9 written questions had been received, which were heard at the meeting along with associated supplementary questions, with the responses to all the questions received and their response subsequently set out on the council’s website.

RECOMMENDATIONS:

Cabinet recommends to Council that it resolves that:

1. The Winchester District Proposed Submission Local Plan (Regulation 19) (Appendix 1) and the accompanying Integrated Impact Assessment (Appendix 2) and Habitats Regulations Assessment (Appendix 3) are approved for Publication for a period of 6 weeks anticipated to start on 29 August 2024;

2. Following Publication, the Winchester District Proposed Submission Local Plan (Regulation 19) and supporting documents be submitted to the Secretary of State for Examination, together with the Regulation 19 representations and a summary;

3. Authority be delegated to the Strategic Planning Manager in consultation with the Cabinet Member for Place and Local Plan to prepare an addendum to the Plan that may be necessary to address soundness issues raised by representations received in response to the Regulation 19 public consultation and submit this addendum along with the Local Plan to the Planning Inspectorate

4. Authority be delegated to the Strategic Planning Manager in consultation with the Cabinet Member for Place and Local Plan to agree to any Main Modifications and to undertake a 6 week public consultation on any Main Modifications that arise out of the Local Plan examination process and for this information to be forwarded to the Planning Inspectorate

5. Authority be delegated to the Strategic Planning Manager in consultation with the Cabinet Member for Place and Local Plan to make any necessary editorial changes and minor amendments to the Winchester District Proposed Submission Local Plan (Regulation 19), Integrated Impact Assessment and Habitats Regulations Assessment, prior to Publication, Submission and during the Examination, to assist with consistency, explanation, graphic design and presentation and to enable any clarification necessary to outline how the proposals are consistent with government policy and the latest version of the NPPF.

Councillor Porter (Cabinet Member for Cabinet Member for Place and Local Plan) moved that the recommended minute of Cabinet (Recommendations 1 – 5) be approved and adopted (seconded by Councillor Tod, Leader and Cabinet Member for Asset Management).

Council proceeded to ask questions and then debate the matters in the recommended minute.

AMENDMENT – Moved by Councillor Godfrey and seconded by Councillor Langford-Smith:

‘Under Rule of Procedure 20.9.4 – to refer back for reconsideration by Cabinet part of Recommended Minute 1, that being the Winchester District Proposed Submission Local Plan (Regulation 19) Policy D6 Brownfield Development and Making Best Use of Land.  

The policy does not optimise the use of previously developed land within existing settlements, so requiring greenfield sites in rural areas of the district to be allocated for development in this plan unnecessarily.’

As the Mayor was satisfied that there had been adequate debate of the original Motion at this point of the meeting, he called for a short adjournment whilst the Amendment was circulated in writing.

Upon its reconvening, Council proceeded to debate the matters in the Amendment.   At conclusion of debate, Councillor Porter was invited to exercise her right of reply before Council voted on the Amendment.

AMENDMENT LOST.

Following further debate of the substantive Motion (which was the Recommended Minute of Cabinet) and then summing up by the proposer (Councillor Porter) and Councillor Tod then exercising his final right of reply, Council voted on the Recommended Minute before it.

RESOLVED:

That the recommended minute of Cabinet held 19 August 2024 (as follows) be approved and adopted:

1.       That the Winchester District Proposed Submission Local Plan (Regulation 19) (Appendix 1) and the accompanying Integrated Impact Assessment (Appendix 2) and Habitats Regulations Assessment (Appendix 3) are approved for Publication for a period of 6 weeks anticipated to start on 29 August 2024;

2.       That following Publication, the Winchester District Proposed Submission Local Plan (Regulation 19) and supporting documents be submitted to the Secretary of State for Examination, together with the Regulation 19 representations and a summary;

3.             That authority be delegated to the Strategic Planning Manager in consultation with the Cabinet Member for Place and Local Plan to prepare an addendum to the Plan that may be necessary to address soundness issues raised by representations received in response to the Regulation 19 public consultation and submit this addendum along with the Local Plan to the Planning Inspectorate;

4.             That authority be delegated to the Strategic Planning Manager in consultation with the Cabinet Member for Place and Local Plan to agree to any Main Modifications and to undertake a 6 week public consultation on any Main Modifications that arise out of the Local Plan examination process and for this information to be forwarded to the Planning Inspectorate;

5.             That authority be delegated to the Strategic Planning Manager in consultation with the Cabinet Member for Place and Local Plan to make any necessary editorial changes and minor amendments to the Winchester District Proposed Submission Local Plan (Regulation 19),  ...  view the full minutes text for item 5.