Agenda and draft minutes

To record the names of apologies given.

Apologies for the meeting were noted as above.

To receive any disclosure of interests from Councillors or Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests (DPIs), other registerable interests (ORIs) and non-registerable interests (NRIs) in accordance with the Council’s Code of Conduct.

No declarations of interest were made.

Proposed by Councillor Tippett-Cooper and seconded by Councillor Reach and unanimously resolved that Councillor Sudhakar Achwal be elected the 826th Mayor of the City of Winchester for the period commencing 14 May 2025.

RESOLVED:

That Councillor Sudhakar Achwal be elected the 826th Mayor of the City of Winchester for the period commencing 14 May 2025.

Proposed by Councillor Porter and seconded by Councillor Power and unanimously resolved that the best thanks of the council be accorded to Councillor Gordon-Smith for his service to the council as Mayor.

RESOLVED:

That the best thanks of the council be accorded to Councillor Gordon-Smith for his service to the council as Mayor.

Proposed by Councillor Clear and seconded by Councillor Learney and unanimously resolved that Councillor Scott be elected Deputy Mayor of the City of Winchester for the period commencing 14 May 2025.

RESOLVED:

That Councillor Scott be elected Deputy Mayor of the City of Winchester for the period commencing 14 May 2025.

RESOLVED:

That Councillor Tod be confirmed as Leader of the Council (Chairperson of Cabinet).

The Leader, Councillor Tod, confirmed the Deputy Leader (Vice Chairperson of Cabinet) and other members of Cabinet.

RESOLVED:

That Councillor Cutler be appointed as Deputy Leader (Vice Chairperson of Cabinet) and Councillors Becker, Cramoysan, Learney, Porter, Reach and Thompson as remaining members of Cabinet.

a)    Scrutiny Committee

b)    Audit and Governance Committee

c)    Licensing and Regulation Committee

d)    Planning Committee

e)    Economy and Housing Policy Committee

f)      Health and Environment Policy Committee

g)    Joint West of Waterlooville MDA Planning Committee

h)    Housing Appeals Committee

i)      Any Task & Finish or other Committee to be established, or appointments to be made.

RESOLVED:

1. That the Monitoring Officer be authorised to make any minor consequential amendments to the Constitution to give effect to the decisions made.

2. That allocation of seats to political groups and memberships of the following bodies be confirmed be as follows:

Scrutiny Committee (9) – Councillors Batho, Clear, Laming, Murphy, Pett, Power (Liberal Democrats 6) and Councillors Brook, Bolton (Conservatives 2) and Councillor Wallace (Green) plus deputies – Councillors Gordon-Smith, Scott (Liberal Democrats 2) and Councillors Horrill, Godfrey (Conservatives 2) and Councillors Bailey-Morgan and Lee (Green 2)

Audit and Governance Committee (7) – Councillors Brophy, Chamberlain, Morris, Pinniger, Power (Liberal Democrats 5) and Councillor Godfrey (Conservatives 1) and Councillor Bailey-Morgan (Green 1) plus deputies – Councillors Aron, Bennett (Liberal Democrats 2) and Councillors Bolton, Miller (Conservatives 2) and Councillors Lee, Wallace (Green 2)

Licensing and Regulation Committee (10) – Councillors Brophy, Gordon-Smith, Laming, Latham, Morris, Pett, Wise (Liberal Democrats 7) and Councillors Cunningham, Langford-Smith (Conservatives 2) and Wallace (Green 1) plus deputies – Councillors Small, Tippett-Cooper (Liberal Democrats 2) and Councillors Bolton, Godfrey (Conservatives 2) and Lee (Green 1)

Planning Committee (9) – Councillors Aron, Gordon-Smith, Laming, Rutter, Small, Williams (Liberal Democrats 6) and Councillors Cunningham, Langford-Smith (Conservatives 2) and White (Green 1) plus deputies – Councillors Clear, Pett (Liberal Democrats 2) and Councillors Bolton, Godfrey (Conservatives 2) and Lee (Green 1)

Economy and Housing Policy Committee (8) – Councillors Batho, Chamberlain, Eve, Gordon-Smith, Morris, Murphy (Liberal Democrats 6) and Councillor Bolton (Conservatives 1) and White (Green 1) plus deputies – Councillors Brophy, Westwood (Liberal Democrats 2) and Councillors Horrill, Warwick (Conservatives 2) and Councillors Bailey-Morgan and Lee (Green 2)

Health and Environment Policy Committee (8) – Councillors Bennett, Brophy, Latham, Pett, Power, Westwood  (Liberal Democrats 6) and Councillor Miller (Conservatives 1) and Lee (Green 1) plus deputies – Councillors Eve, Tippett- Cooper (Liberal Democrats 2) and Councillors Horrill, Warwick (Conservatives 2) and Councillors White and Bailey-Morgan (Green 2)

Housing Appeals Committee (3) - Councillors Batho, Power (Liberal Democrats 2) and Councillor Horrill (Conservatives 1) plus deputies – Councillor Clear (Liberal Democrats 1) and Miller (Conservatives 1)

Joint West of Waterlooville Planning Committee (5) – Councillors Bennett, Laming, Williams, Rutter (Liberal Democrats 4) and Councillor Langford-Smith (Conservatives 1) plus deputies – Councillors Clear and Small (Liberal Democrats 2) and Councillor Cunningham (Conservatives 1)

Further to the above, and pursuant to Section 16 of the Local Government and Housing Act 1989, the Chief Executive served notice of each of the leaders of the political groups on the Council as to the allocation of seats indicated above.

a)    Chairperson of Scrutiny Committee

b)    Chairperson of Audit and Governance Committee

c)    Chairperson of Licensing and Regulation Committee

d)    Chairperson of Planning Committee (including Chairperson of Joint West of Waterlooville MDA Planning Committee)

e)    Chairperson of Economy and Housing Policy Committee

f)      Chairperson of Health and Environment Policy Committee

RESOLVED:

That chairpersons of the following bodies be confirmed as follows:

Scrutiny Committee – Councillor Brook

Audit and Governance Committee – Councillor Morris

Licensing and Regulation Committee – Councillor Laming

Planning Committee – Councillor Rutter

Economy and Housing Policy Committee – Councillor Batho

Health and Environment Policy Committee – Councillor Pett

Housing Appeals Committee - Councillor Power

     Joint West of Waterlooville Planning Committee – Councillor Rutter

“That the Winchester Town Forum be established for 2025/2026 with membership comprising all Members who represent the five Winchester Town Wards”

Proposed by The Leader, Councillor Tod and seconded by Councillor Cutler.

RESOLVED:

That the Winchester Town Forum be established for 2025/26 with membership consisting of all Members who represent the five Winchester Town Wards.

“That alternative arrangements other than proportional representation apply for membership of the Committee for 2025/2026.”

Proposed by The Leader, Councillor Tod and seconded by Councillor Cutler.

RESOLVED:

That alternative arrangements other than proportional representation be agreed in respect of the Housing (Appeals) Committee.