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Agenda and minutes

Venue: Walton Suite, Guildhall, Winchester

Contact: Matthew Watson, Democratic Services Officer  Tel: 01962 848317 Email:  mwatson@winchester.gov.uk

Items
No. Item

1.

Disclosures of Interests

To receive any disclosure of interests from Members and Officers in matters to be discussed.

 

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.

 

Minutes:

None.

2.

Minutes pdf icon PDF 74 KB

Minutes of the previous meeting held on the 6 November 2018

Minutes:

RESOLVED:

 

That the minutes of the previous meeting held on 6 November 2018 be approved and adopted.

 

3.

Public Participation

To receive and note questions asked and statements made from members of the public on general matters of interest and/or matters relating to the work of the Forum.

Minutes:

The Chairman invited Members of the public to address the Forum.

 

Mr Spooner, representing the Kings Barton Residents Association addressed the Forum. Prior to the meeting, Mr Spooner had notified officers of the questions he intended to ask. Officers had in turn been able to consult with colleagues at Winchester City Council and Hampshire County Council to document their initial responses to those questions and these were made available to Forum Members and to Mr Spooner at the meeting. 

 

The questions were grouped under the following headings: Walkway and Cycle route improvements, The Park and Ride “Lite” facility, Play and Recreation areas and other issues such as crossings, speed limits and waste bins.

 

Having read the Officer responses, Mr Spooner raised a number of further points as follows:

 

  • Regarding the response concerning Henry Beaufort School, he enquired whether the Council in conjunction with the School could investigate alternative options?

 

  • He asked whether electric buses could be considered in regards to the future Park and Ride “Lite” facility?

 

  • Finally, he raised a number of questions relating to Highways and Transport issues, including crossing points and signalling.

 

Councillor Warwick who attended the Forum as a Hampshire County Council member advised that she would feedback the relevant issues to the County Council. Further to this, Members were advised that it was planned for the next meeting of the Forum to hold a fuller discussion regarding Highways and Transport issues and accordingly, offices from the County Council would be in attendance.

4.

Public Participation Procedures

Following a request from the Kings Barton Residents’ Association, the Forum are asked to review its existing Public Participation procedures (shown in 1. below) and to recommend to Cabinet the additional wording shown in 2. below. 

 

1.    There will be a period of 10 minutes maximum at the beginning of each Forum meeting when the Chairman will invite the public, including local interest groups, to raise any general matters of interest and/or matters relating to the work of the Forum. Detailed matters related to agenda items will not be accepted at this point, as there will be an opportunity for these comments to be heard later in the meeting. As is the usual practice for general public participation, however, officers and Members may not be able to immediately respond at the meeting to points raised by the public where these relate to non-agenda items.

2.    The Kings Barton Residents’ Association will, if required, be provided with an additional 5 minute period within the Public Participation agenda item to raise matters with the Forum.

 

Minutes:

Following a request from the Kings Barton Residents’ Association, the Forum agreed to review its Public Participation procedures. The Forum resolved to recommend to Cabinet an addition to its Public Participation scheme as set out below.   

 

RESOLVED:

 

That Cabinet approve the following addition to the Kings Barton Forum Public Participation scheme:

 

“2.    The Kings Barton Residents’ Association will, if required, be provided with an additional 5 minute period within the Public Participation agenda item to raise matters with the Forum.”

 

5.

Kings Barton Implementation Report pdf icon PDF 3 MB

(KBF21)

Additional documents:

Minutes:

(Report KBF21 refers)

 

The Kings Barton Implementation Officer introduced the report (Report KBF21 refers) which provided the Forum with an update on progress and future works. The following key points were noted:

 

  • The most recent data showed that there were 171 occupations at Phase 1B. It was anticipated that 200 occupations would be achieved by Summer 2019. Overall, feedback from residents was positive although some issues had been raised regarding connectivity from both within the development and externally to it.

 

  • The requirement for a community development worker was to be triggered at 200 occupations and in anticipation of that milestone; a job description has been drafted. A further update on this would be provided at the next Forum.

 

  • The Forum was advised that the Barton Farm Academy Head Teacher had offered to attend a future forum to discuss their plans and ethos for the school. It was anticipated that the school would be opening in September 2020.

 

  • Hampshire County Council and Winchester City Council were in the process of adopting their “Movement strategy”. This was a significant document and would form part of the discussions at the next Forum meeting.

 

  • It was anticipated that first occupations of Phase 1a would begin in July 2019. A submission of a planning application for Phase 2a was anticipated for the Summer 2019, copies of the display boards were provided with the update report.   

 

  • Regarding Barton Meadows, an update concerning the activity of the Hampshire and Isle of Wight Wildlife Trust was provided which included a number of community activities.

 

  • Finally, Officers suggested that the Forum may wish to undertake a site visit prior to the next meeting and if agreed, Officers would seek a suitable date for this.

 

The Chairman asked if any member of the public wished to ask any questions regarding the Officers update.  A number of questions were raised and responded to as follows:

 

  • Following a question concerning the operation of the Traffic lights on Andover Road at the southern end of the site, Mr Westwood from Cala Homes explained that it was hoped that these would be operational in April following the resurfacing of the paths.

 

  • Following from an earlier question concerning the installation of a footpath to link up with Buriton Road, Officers were asked for further information. The Forum was advised that they had met with the Head Teacher of Henry Beaufort School. The School had stated that they were currently anticipating a need to expand and estimated they had insufficient outdoor space.

 

  • Mr Tucker from the Residents Association asked for further information regarding footpaths and cycle ways. The Forum were advised that this would be best dealt with at the next meeting during the planned discussion concerning Highways and Transport issues.

 

Following questions, Members’ debated the report and in conclusion it was confirmed that:

 

  • There was general support to discuss Highways and Transport issues at the next meeting.
  • There was general agreement to undertake a site visit before the meeting.
  • Members’ also felt that further discussions  ...  view the full minutes text for item 5.
Registering to speak at meetings of the council:

The information below relates to the majority of meetings of the council but please note that different rules do apply for registering to speak at meetings of Full Council, Licensing Sub Committees, Planning Committees, Open Forums, and the Standards Hearing and Human Resources Sub Committees and the Appointments Panel. Further information can be obtained using the contact details above.

Members of the public may speak at this meeting, provided they have registered to speak three working days in advance. Please contact Democratic Services via democracy@winchester.gov.uk or (01962) 848 264 to register to speak and for further details - which can also be found on the individual meeting agenda front sheets.

 

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