Agenda and minutes

          RESOLVED:

                     That Councillor Morris be confirmed as Chairperson for                  the meeting.

To receive any disclosure of interests from Councillors or Officers in matters to be discussed.

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests (DPIs), other registerable interests (ORIs) and non-registerable interests (NRIs) in accordance with the Council’s Code of Conduct.

There were no disclosure of interests made at this meeting.

The Chairperson welcomed all those present to the meeting:

Premises Licence Holders (and those acting on behalf of):

·         Matthew Phipps – Solicitor, TLT LLP acting on behalf of the Premises Licence Holders, Boomtown Festival UK Limited

·         Chris Rutherford – Founder, Director and Designated Premises Supervisor, Boomtown Festival UK Limited

·         Tess Wilson – Head of Events Operations, Boomtown Festival UK Limited

·         Poppy Phythian – Operations Director, Boomtown Festival UK Limited

·         Lauren Blackburne-Tinker – Event Operations Manager, Boomtown Festival UK Limited

Joined remotely via Teams:

·         Rob Miller – Acoustician, F1 Acoustics

·         Shula Rael – Brands and Communications Director, Boomtown Festival UK Limited

·         Anna Showan - Ecology Consultant for Boomtown Festival UK Limited

·         Kevin Instance – Crime Reduction Manager for Boomtown Festival UK Limited

Other Persons who made written representations and addressed the Sub-Committee:

·         Terence Jones (representation on Pages 39 – 51)

·         Alison Matthews (representation on Page 52)

·         Brendan Gibbs on behalf of Tichborne Parish Council (representation on Pages 53-54)

·         Councillor David Pain on behalf of Cheriton Parish Council (representation on            Pages 18 – 23)

·         David Pain (representation on Pages 25 – 26) and also speaking on behalf of:

Sue Herdman (representation on Page 15)

Michael Beer (representation on Pages 16 -17);

Elizabeth Newson (representation on Page 24);

John Silvester (representation on Pages 28 - 29);

Graham Tarbuck (representation on Page 30);

Simon Scott (representation on Page 31);

Martyn and Rosslyn Curwen-Bryant (representation on Pages 32 - 33);

Michael Curtis (representation on Page 34);

Alan Whetman (representation on Page 35); and 

Frances Warwick (representation on Page 36)

The Sub-Committee’s attention was drawn to the two supplementary agendas that had been issued following the publication of the agenda pack. These  contained additional information submitted by Boomtown Festival UK Limited that had been published prior to the meeting taking place and late evidence submitted by Terence Jones and David Pain who had made written representations as ‘Other Persons’ which contained additional material that was not made available until the day of the meeting, listed as follows:

(1)  Supplementary Agenda 1 to LR589 (Additional Info submitted by Boomtown) for Licensing Sub-Committee held on 30 January 2025  PDF 1 MB

(2)  Supplementary Agenda 2 - Additional information submitted by Other Persons and consented to at Licensing Sub Cttee held on 30 January 2025  PDF 887 KB

In respect of the late evidence submitted by Other Persons, set out in supplementary agenda 2 above, the council’s Senior Planning and Litigation Lawyer clarified that additional information had been submitted by Terence Jones and David Pain. As the late evidence had not been received until the day of the hearing, the agreement of all parties present at the hearing would be required to whether the new material could be included for consideration by the Sub-Committee at this late stage. The Sub-Committee were reminded that in the spirit of the Licensing Act 2023 each party should have full disclosure of the case being made for or against them.

In response, Matthew Phipps, Solicitor on behalf of Boomtown Festival UK Limited  ...  view the full minutes text for item 3.