Development Fora – Terms
of Reference
The fora have no formal
decision-making powers but can advise and make recommendations on
relevant issues.
Primary objectives of the
fora:
1.
Meet 3 times per year. Virtual meetings will
continue.
2.
Comment and advise on strategic matters related to
the implementation of the MDA.
3.
Monitor and comment on progress relating to the
development of the MDA including the implementation of planning
conditions and requirements of planning obligations (s106
agreements) and s278 agreements (highway works).
4.
Monitor and comment on community development
activities within the development area and provide advice on how
these should progress.
5.
Support the establishment of appropriate local
democratic structures for the emerging community.
6.
Be wound down once governance arrangements are
established,
How this will be
achieved:
1.
Each meeting will receive the following
input:
a.
Update on the physical development of the MDA (from
the developer).
b.
Report on the community development activities and
any issues arising within the MDA.
c.
Discussion on infrastructure.
2.
Other matters will be brought to the forum as and
when required.
Key
stages of the fora:
|
Stage 1 –
Planning
|
Stage 2 –
Emerging
|
Stage 3 –
Establishing
|
|
Start:
Initial master planning
End:
Outline planning consent / start on site.
|
Start: Start on site
End: Establishment of a parish council, or other suitable
democratic body as applicable.
|
Start: Establishment of a parish council,
or other suitable democratic body as applicable.
End: New governance arrangements established
|
|
·
Act as a sounding board where ideas, options and
issues relating to the development can be considered before
becoming part of the formal planning process.
·
Consider and advise upon the infrastructure
required
|
·
Receive updates on the progress of development and
compliance with relevant planning conditions and S106/S278
agreements
·
Input into creation of a community development
strategy
|
·
Receive updates on progress in establishing the
community and any emerging issues
·
Consider and advise upon a strategy for the
ownership and management of the social infrastructure and community
assets.
·
Receive updates on the progress of development and
compliance with relevant planning conditions and S106/S278
agreements
|
|
Lead: Service Lead
– Built Environment
|
Lead: Service Lead
– Built Environment
|
Lead: Service Lead
– Community & Wellbeing
|
Membership
North
Whiteley / Stage 2
·
Winchester City
Council
6 elected representatives (inc. Chair)
·
Hampshire County Council
2 elected representatives
·
Eastleigh Borough Council
1 representative
·
Fareham Borough Council
1 representative
·
Whiteley Town
Council
1 representative
·
Curdridge Parish
Council
1 representative
·
Botley Parish
Council
1 representative
Officers:
Lead
Officer
Julie Pinnock
Implementation
Officer
Hilary Oliver
Community
Worker
TBC
Quorum
The development fora will be
quorate if five voting representatives are present.
Method of working and voting
rights
All representatives are
expected to seek to reach conclusions by general consensus. Where any voting
representatives on the Forum requires a formal vote to be taken,
this shall be by a show of hands by those voting representatives
present and voting (as per the membership set out
above).
Public Participation
procedure
There will be a period of 10
minutes maximum at the beginning of each forum meeting when the
Chair will invite the public, including local interest groups, to
raise any general matters of interest and/or matters relating to
the work of the forum.
An individual speaker will be
limited to a maximum of three minutes per agenda item. Where
a number of members of the public wish
to speak they will be encouraged to agree the allocated maximum ten
minutes between then.
The Chair will retain
discretion to manage the public speaking process and may limit
individual speakers to less than three minutes or take other steps
necessary in order to maximise public
participation in an appropriate way.
Members and Officers will not
provide an immediate response to public comments raised from the
floor. All comments and queries will be noted, and the Chair
will invite Officers and/or Members to respond to specific points
during the round table debate and discussion amongst forum members
that follows.
Members of the public should
contact the Democratic Services Officer 3 working days before the
meeting (preferably telephone or email) so that as many people who
wish to speak can be accommodated during the public participation
sessions.
Once the period of public
participation has drawn to a close, there will be an opportunity
for elected members who are not on the forum (i.e., Cabinet or Ward
Members) to speak in advance of questions and debate amongst forum
members at the Chair’s discretion.
The forum will then debate the
item with any conclusions and recommended recorded.