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Kings Barton Forum

This page lists the meetings for Kings Barton Forum.


Information about Kings Barton Forum

Terms of Reference


Development Fora – Terms of Reference


The fora have no formal decision making powers, but can advise and make recommendations on relevant issues.


Primary objectives of the fora:


1.    Meet 3 times per year.  Virtual meetings will continue.


2.    Comment and advise on strategic matters related to the implementation of the MDA.


3.    Monitor and comment on progress relating to the development of the MDA including the implementation of planning conditions and requirements of planning obligations (s106 agreements) and s278 agreements (highway works).


4.    Monitor and comment on community development activities within the development area, and provide advice on how these should progress.


5.    Support the establishment of appropriate local democratic structures for the emerging community.


6.    Be wound down once governance arrangements are established,


How this will be achieved:


1.    Each meeting will receive the following input:


a.    Update on the physical development of the MDA (from the developer).


b.    Report on the community development activities and any issues arising within the MDA.


c.     Discussion on infrastructure.


2.    Other matters will be brought to the forum as and when required.

Key stages of the fora:


Stage 1 – Planning


Stage 2 – Emerging

Stage 3 – Establishing

Start: Initial master planning

End: Outline planning consent / start on site.


Start: Start on site

End: Establishment of a parish council, or other suitable democratic body as applicable.

Start: Establishment of a parish council, or other suitable democratic body as applicable.

End: New governance arrangements established

·       Act as a sounding board where ideas, options and issues relating to the development can be considered before becoming part of the formal planning process.

·       Consider and advise upon the infrastructure required


·       Receive updates on the progress of development and compliance with relevant planning conditions and S106/S278 agreements

·       Input into creation of a community development strategy



·       Receive updates on progress in establishing the community and any emerging issues

·       Consider and advise upon a strategy for the ownership and management of the social infrastructure and community assets.

·       Receive updates on the progress of development and compliance with relevant planning conditions and S106/S278 agreements


Lead: Service Lead – Built Environment

Lead: Service Lead – Built Environment

Lead: Service Lead – Community & Wellbeing





Kings Barton / Stage 2

·       Winchester City Council                          7 elected representatives (inc. Chair)

·       Hampshire County Council                     2 elected representatives

·       Littleton & Harestock Parish Council       1 representative

·       Headbourne Worthy Parish Council        1 representative


Lead Officer                                                     Julie Pinnock

Senior Planner/ Community Officer                   Ruth Beard



The development fora will be quorate if five voting representatives are present.


Method of working and voting rights

All representatives are expected to seek to reach conclusions by general consensus.  Where any voting representatives on the Forum requires a formal vote to be taken, this shall be by a show of hands by those voting representatives present and voting (as per the membership set out above).


Public Participation procedure


There will be a period of 10 minutes maximum at the beginning of each forum meeting when the Chair will invite the public, including local interest groups, to raise any general matters of interest and/or matters relating to the work of the forum. 

An individual speaker will be limited to a maximum of three minutes per agenda item.  Where a number of members of the public wish to speak they will be encouraged to agree the allocated maximum ten minutes between then.


The Chair will retain discretion to manage the public speaking process, and may limit individual speakers to less than three minutes, or take other steps necessary in order to maximise public participation in an appropriate way. 


Members and Officers will not provide an immediate response to public comments raised from the floor.  All comments and queries will be noted and the Chair will invite Officers and/or Members to respond to specific points during the round table debate and discussion amongst forum members that follows.


Members of the public should contact the Democratic Services Officer 3 working days before the meeting (preferably telephone or email) so that as many people who wish to speak can be accommodated during the public participation sessions.


Once the period of public participation has drawn to a close, there will be an opportunity for elected members who are not on the forum (i.e. Cabinet or Ward Members) to speak in advance of questions and debate amongst forum members at the Chair’s discretion.


The forum will then debate the item with any conclusions and recommended recorded.


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