To record the names of apologies given and deputy members who are attending the meeting in place of appointed Members (where appropriate)

Apologies were noted as above.

To receive any disclosure of interests from Members and Officers in matters to be discussed. 

Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.

No declarations were made.

As this is the first meeting of the Forum of the 2023/24 municipal year, it will be necessary to appoint a vice chairperson of the Forum. (Members should note that in the event of the chairperson being unable to attend a meeting, only a Winchester City Council member can chair a meeting of the forum)

RESOLVED:

That Councillor Small be appointed vice-chairperson for the 2023/24 municipal year.

The chair acknowledged that several members had requested that these meetings be held in person, however, she advised that, unfortunately, due to the high cost of the equipment required, it had been decided to continue with online meetings. A member asked if it would be possible to use Zoom as  ...  view the full minutes text for item 4.

To receive and note questions asked and statements made from members of the public on general matters of interest and/or matters relating to the work of the Forum

Members of the public and visiting councillors may speak at the forum, provided they have registered to speak three working days in advance. Please contact Democratic Services by 5pm on the Deadline(registertospeakdeadline) via democracy@winchester.gov.uk or (01962) 848 264 to register to speak and for further details.

David Leslie addressed the forum regarding a question concerning the safety of pedestrians at Woodland Chase, in particular, he:

1. Wanted to understand the responsibility for ensuring the safety of residents on Whiteley Way, especially once it opened to traffic as it remained uncertain whether this fell under the responsibility of  ...  view the full minutes text for item 5.

That the minutes of the meeting be signed as a correct record.

RESOLVED:

That the minutes of the previous meeting held on 16 February 2023 be approved and adopted.

Gemma Bowry and Martin Hallum from Hampshire County Council gave an update on the proposed secondary school which could be summarised as follows.

1. That public consultation for the Secondary School design were planned for the Summer of 2024.
2. That the design was in its early stages, and it was planned  ...  view the full minutes text for item 7.

Jeff Davis (Tetra Tech) provided the forum with a presentation which had been made available on the council's website. (available here) The presentation covered a range of issues, which included the following:

1. An overview of Highways works.
2. Phase 1 - Bluebell Way, including bus services, and Southern Local  ...  view the full minutes text for item 8.

Members to suggest items for future meetings.

RESOLVED:

That following a discussion it was agreed that, in line with the current Terms of Reference of the Forum, a conversation should be held at a future meeting regarding the Forum's future objectives, its future terms of reference and future arrangements for holding meetings.