Agenda and minutes

North Whiteley Development Forum - Wednesday, 14th July, 2021 6.00 pm

Venue: Virtual via Microsoft Teams

Contact: Matthew Watson, Democratic Services Officer  Email: 01962 848 317


No. Item


Appointment of Vice-Chairperson to the Forum for 2021/22

As this is the first meeting of the Forum of the 2021/22 municipal year, it will be necessary to appoint a Vice Chairperson of the Forum. (Members should note that in the event of the Chairperson being unable to attend a meeting , only a Winchester City Council member can chair a meeting of the forum)





That Councillor Bentote be appointed Vice-Chairperson for the 2021/22 Municipal Year.





To record the names of apologies given and deputy members who are attending the meeting in place of appointed Members (where appropriate)




Apologies for the meeting were noted as above.


(Note. Due to technical reasons, Councillor M Evans and Councillor Bodger were only able to attend part of this meeting)



To note the following dates for future meetings of the Forum in the 2021/22 municipal year.

16 Nov 2021 6.00 pm

10 Feb 2022 6.00 pm



Following discussion, it was noted that there was a mixture of views from members as to whether future meetings should be held virtually or in person.




 That the dates and times of future meetings of the forum be noted.



Minutes of the previous meeting held on the 18 Feb 2021 pdf icon PDF 132 KB

That the minutes of the meeting be signed as a correct record.





That the minutes of the previous meeting held on 18 February 2021 be approved and adopted.



Public Participation.

To receive and note questions asked and statements made from members of the public on general matters of interest and/or matters relating to the work of the Forum.


Members of the public and visiting councillors may speak at the forum, provided they have registered to speak three working days in advance. Please contact Democratic Services by 5pm on the 8 July 2021 via or (01962) 848 264 to register to speak and for further details.



Whiteley Town Councillor, Hazel Croft Phillips addressed the forum. She requested an update regarding the installation of facilities to support local wildlife such as bird boxes, bat boxes and hedgehog corridors. She also referred to the City Council’s declaration of a climate emergency and asked for details of actions that  ...  view the full minutes text for item 5.


To note the revised Terms of Reference for this Forum DOTX 39 KB

The attached documents were presented and agreed at a recent meeting of the Winchester City Council cabinet. They are provided here for noting.

Additional documents:



Members discussed the revised Terms of Reference, and the following points were noted.


  • It was requested that a discussion be held regarding future democratic structures at a subsequent meeting.


  • That the number of deputy members to the various constituent councils that make up the forum be reviewed.



Updates on the physical development of the MDA. pdf icon PDF 1 MB

(Approximately 30 minutes scheduled for this item)

Additional documents:



Lisa Cook, Local Bus Manager, Hampshire County Council (HCC) updated the forum regarding the bus service in North Whiteley. She advised members of the service enhancements planned for the number 28 service due in Autumn 2021 and of wider developments as part of the recently launched national bus strategy.


Members  ...  view the full minutes text for item 7.


Report on the community development activities and any issues arising within the MDA

(Approximately 20 minutes scheduled for this item)



The Chairperson advised that an update would be provided at the next meeting of the Forum regarding potential future governance and/or parishing options for the development area. This would include the anticipated timescales and next steps.



Discussion on infrastructure. pdf icon PDF 340 KB

(Approximately 20 minutes scheduled for this item)



Martin Goff, Head of Transport and Admissions, Hampshire County Council (HCC) provided the forum with a detailed presentation concerning school admissions and future provision, the slides of which were also available on the council's website here. The presentation covered the key areas of;



Future agenda items.



Members put forward the following items for future agenda items:


  • Future health plans
  • Future governance/parishing options
  • School admissions update
  • S106 compliance and timetable


It was also suggested that wherever possible, that external guests should be asked to contribute at the beginning of the meeting.


Registering to speak at meetings of the council:

The information below relates to the majority of meetings of the council but please note that different rules do apply for registering to speak at meetings of Full Council, Licensing Sub Committees, Planning Committees, Open Forums, and the Standards Hearing and Human Resources Sub Committees and the Appointments Panel. Further information can be obtained using the contact details above.

Members of the public may speak at this meeting, provided they have registered to speak three working days in advance. Please contact Democratic Services via or (01962) 848 264 to register to speak and for further details - which can also be found on the individual meeting agenda front sheets.


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